Global Brand Partnerships & Product Integration, Assistant

Global Brand Partnerships & Product Integration, Assistant page is loaded## Global Brand Partnerships & Product Integration, Assistant locations:
Los Angeles, California time type:
Full time posted on:
Posted Todayjob requisition :
R0016317
** Job Description
***** SUMMARY OF POSITION******:
*** The Global Partnerships & Product Integration team creates innovative collaborations between our films and leading brands; securing strategic partnerships, integrating products authentically into storylines, and developing co-branded marketing programs. The team is searching for an Assistant or Coordinator to support the team in a wide range of administrative duties.
** JOB RESPONSIBILITIES****:
*** Provide administrative support to the Department Head, including but not limited to travel arrangements, meeting preparation, notes, digital filing, and organizational support
* Maintain all aspects of the Department Head’s busy schedule, including calendar management, scheduling, and booking meeting rooms
* Create and continuously update team project tracking grids, including but not limited to sales/outreach lists, contact sheets, release schedules, legal agreement statuses, and tracking partner campaign deliverables against timelines
* Support the team in securing placement deals by tracking in-film branding opportunities, production wish lists, cash offers, in-kind donations, loans, and shipping/returns
* Serve as a professional and courteous liaison between internal teams, external teams such as brand partners, and with the offices of filmmakers, agents, talent, and other executives
* Ensure security protocols for the distribution of confidential assets, including NDA facilitations and tracking, watermarks, and password protections
* Assist the team in the creation and updating of sales materials such as pitch decks
* Support the team in campaign execution by handling logistical aspects such as coordinating shipments
* Track partner campaign performance metrics and compile campaign recaps and case studies
* Manage a high-volume of invoices by proactively creating purchase requisitions and orders, tracking due dates, and handling billing correspondence with vendors and accounting
* Build team budget templates and meticulously track spend and cost projections to ensure the team stays within budget
* Vice President, Global Brand Partnerships###
*** JOB QUALIFICATION STANDARDS
***** Work Experience
** At least one year of prior entertainment or marketing experience preferred.### Education, Professional Training, Technical Training or Certification Bachelor’s Degree preferred.
** Knowledge/Skills
*** Must possess exceptional communication, organizational, and administrative skills, including strong abilities to multi-task and efficiently prioritize and execute time-sensitive tasks
* Proficiency in creative platforms such as Adobe Creative Cloud and Canva preferred
* Eager to learn and has a flexible mindset
* Typing at 50 wpm
* Must have advanced skills in Microsoft Word, Excel, Keynote, PowerPoint, Outlook, and MS Office required.  Familiar with or willing to learn Photoshop and eRooms
* Excellent oral and written communication skills and the ability to articulate issues in a professional manner
* Knowledge of:
Fortune 500 and packaged goods companies preferred
* Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats
** Essential Skills
*** Must pay close attention to detail, maintain confidentiality and problem solve (within scope of responsibilities).
* Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the telephone.
* Must be able to understand and follow written and oral instructions.
* Must be a collaborative team player.
* Must have excellent organizational and follow-through skills and be able to schedule work effectively.
* Must be able to work well under time constraints and handle multiple tasks in a fast-paced environment.
* Must be able to work independently, have initiative and be a self-starter.
* Must be able to work flexible hours, including overtime, when necessary.

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