Admin Assistant

Overview

Administrative Assistant – Sherman Oaks, CA

• Support daily operations like scheduling, filing, data entry, and correspondence, and coordinate with tenants, vendors, and property managers to ensure properties run smoothly and efficiently.
• Handle daily office tasks such as answering phones, responding to emails, and managing correspondence.
• Maintain organized files, records, and databases for tenants, properties, and vendors, including leases, applications, and insurance certificates.
• Act as a liaison between tenants, property managers, and service providers, addressing inquiries, handling complaints, and relaying important information.
• Monitor and manage the maintenance work order system, coordinating with vendors to schedule repairs and ensuring timely completion of tasks.
• Assist with tasks related to property finances, such as processing invoices, preparing and coding expenses, and supporting accounting with tenant receivable issues.
• Track and file vendor contracts and insurance certificates, ensuring compliance and following up on expirations.
• Manage multiple tasks, prioritize effectively, and maintain detailed records.
• Provide strong verbal and written communication for interactions with tenants, owners, and vendors.

• Diligence in ensuring accuracy in documentation, data entry, and financial record-keeping.
• Familiarity with property management software and Microsoft Office Suite;
  App Folio is a plus.
• A commitment to providing excellent customer service to all parties involved in the property management process.

Equal Opportunity Employer