Executive Assistant

Overview

LAFLA seeks an Executive Assistant to provide outstanding administrative support to the Executive Director and ensure smooth operation of the Office of the Executive Director. The Executive Assistant will coordinate calendar activities, calls, meetings, presentations, and communications, and work with Boards of Directors. LAFLA is a nonprofit law firm dedicated to increasing access to justice and addressing systemic inequities in the Greater Los Angeles area.

LAFLA is a nonprofit law firm that protects and advances the rights of underserved communities. With more than 200 employees, including over 100 attorneys, LAFLA provides free services across civil legal issues and engages in impact litigation to expand access to justice. For more information, visit (Use the "Apply for this Job" box below)..

Position:
Executive Assistant. Responsibilities include planning and managing key operational activities, coordinating the Executive Director’s calendar, supporting senior leaders including board-related activities, and ensuring effective communication and coordination across the organization.

• Supports the Executive Director in day-to-day activities and high-level administrative tasks.
• Develop materials (presentations, reports, scripts) for meetings with staff, board members, partner organizations, and government officials.
• Understand organizational structure and priorities to interact with internal and external partners and manage information flow.
• Support Board of Directors and committees, including coordinating meetings, maintaining documentation, and preparing agendas, minutes, and board packets.
• Perform administrative functions such as note-taking, document preparation, invoice submission, and data entry.
• Create databases, conduct research, and carry out projects as prescribed.
• Manage calendars and prioritize leadership time for departmental needs.
• Act as liaison between the Executive Director and senior management, board members, donors, and volunteers.
• Maintain filing and communications systems, including electronic document management and archiving.
• Coordinate travel, trainings, meetings, and retreat logistics.
• Assist with planning agency events and training registrations for legal staff.
• Draft and design general correspondences, memos, charts, and agendas; proofread documents.
• Maintain governance files, contracts, vendor agreements, and travel/expense records.
• Exercise diplomacy and independent judgment in handling calls and correspondence; manage complex assignments with initiative.
• Work on special projects requiring initiative and independent action.

• Bachelor’s degree and a minimum of 3 years of experience directly supporting a senior executive.
• Experience providing administrative support and developing materials for board meetings (agendas, minutes, reports, logistics).
• Project management experience and ability to deliver projects.
• Ability to coordinate activities with colleagues and build strong relationships at all levels.
• Discretion with sensitive information; strong interpersonal, verbal, and written communication skills.
• Excellent organizational skills and attention to detail; proficient in electronic communications and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and videoconferencing software.
• Ability to exercise independent judgment and initiative; capable of creating reports and handling correspondence independently or from instructions.
• Flexibility to work evenings and weekends as required; ability to travel locally.

• Provide day-to-day support to the Executive Director and assist with routine and high-level tasks.
• Prepare materials for key meetings and events with staff, board members, partner organizations, and government officials.
• Understand organizational priorities to interact with internal and external partners and manage information flow for the Executive Director’s office.
• Coordinate Board of Directors and committee meetings, maintain documentation, and prepare agendas, minutes, and reports.
• Provide general administrative support such as note-taking, document preparation, invoicing, and data entry.
• Support…