Executive Assistant

Overview

Direct message the job poster from The Help Company. Wonderful opportunity to join a close-knit team that values and respects all employees. Our client is a creative producer with writing and producing credits on popular TV shows. The long-time assistant is moving on, and we are looking for a wonderful Executive Assistant to join as part of the team.

You will work out of a lovely office in West LA, Monday–Friday, usually 9am–5pm, and be on call for as-needed calls and emails. You’ll manage the executive’s business life and run the office.

• Manage complex calendars and coordinate executive scheduling.
• Arrange meetings and appointments as needed.
• Draft, review, and handle executive correspondence.
• Facilitate signatures and manage sensitive confidential documents.
• Oversee and respond to publicity requests and invitations on behalf of executives.
• Manage and troubleshoot executive device needs (phones, laptops, etc.).
• Oversee office maintenance and cleaning schedules with vendors.
• Coordinate IT and audiovisual support for the office.
• Track and manage office bills and expense reports.
• Ensure office supplies are stocked and reordered as needed.
• Maintain document management systems for filing and record-keeping.
• Update and maintain the office manual, ensuring procedures and policies are current.

• Proven experience as an Executive Assistant, Office Manager, or similar administrative role.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality with sensitive information.
• Tech-savvy, with experience managing devices and basic IT/AV troubleshooting.
• Capable of handling multiple priorities in a fast-paced, professional environment.

Salary offered: $150,000 per year, DOE, plus excellent health insurance, 401k, and generous PTO.

• Mid-Senior level

• Full-time

• Administrative

• Office Administration