Orthodontics Office Manager

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Training & development

Benefits/Perks

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an Office Manager to join our Orthodontics team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling, meetings with team members, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Maintain calendar of appointments and meetings

Design the office layout with efficiency and organization in mind

Collaborate with human resources to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the IT department

Manage day-to-day operations of Dental office(s) with Back Office Supervisors

Manage and direct front office team member’s assignments and activities, in accordance with office policies and applicable laws

Maintain communication with Back Office Management Team, Back Office Clinical Team, as needed, to ensure flow of the office(s)

Manage the hiring and ongoing performance of front office staff

Ensure daily, weekly, and monthly reports are sent to Upper Management

Accurately maintain general office budget

Manage compliance with OSHA, state and federal regulations with COO

Qualifications

High school diploma/GED required, college degree preferred

Previous experience as an Office Manager for a Dental practice

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills