Controller, Accounting, Accounting & Finance

The Accounts Payable Manager is responsible for overseeing all aspects of the firm's accounts payable function — connecting the dots across payments, invoices, and vendor records with an exceptional level of accuracy and care. This role demands a highly meticulous, detail-obsessed professional who treats every invoice, code, and entry as consequential. The right candidate is process-driven to their core, has worked through month-end close, understands the grind to reach financial closure, and holds themselves to an exceptionally high standard of organization and precision.

They bring strong accounting fundamentals — G/L coding, P&L expense classification, accrual vs. cash-basis reporting — and the discipline to execute those fundamentals flawlessly, every time. This role works closely with firm leadership to maintain rigorous financial controls, airtight workflows, and vendor accountability.

• Oversee the end-to-end accounts payable process with meticulous attention to every step — invoice intake, coding, approval routing, and payment processing
• Scrutinize all vendor invoices for accuracy, proper authorization, and strict alignment with vendor contracts and rate cards; nothing gets through without thorough review
• Leverage AI and automation tools to cross-check invoices against rate cards, systematically flag discrepancies, and enforce billing accuracy
• Manage payment cycles (checks, ACH, wires, credit cards) with zero tolerance for errors or missed deadlines
• Monitor accounts payable aging with precision — track every open item, follow up relentlessly, and drive disputed items to resolution
• Maintain and continuously strengthen internal controls to prevent errors, duplicate payments, or fraud

• Own or actively participate in month-end close — this person has been in the weeds, knows what it takes, and doesn't drop the ball under deadline pressure
• Ensure meticulous coding of all expenses to the correct G/L live accounts and accurate P&L classifications — no miscodings, no shortcuts
• Reconcile accounts payable subledger to the general ledger monthly with a zero-discrepancy standard
• Apply a thorough understanding of accrual-basis vs. cash-basis reporting to ensure financial statements reflect reality accurately
• Support year-end close, audits, and financial reviews — organized, well-documented, and audit-ready at all times

• Manage vendor onboarding and maintenance with careful attention to W-9 collection, record accuracy, and completeness
• Serve as the primary point of contact for vendor inquiries — responsive, organized, and thorough in issue resolution
• Maintain a tightly organized repository of vendor contracts, service agreements, rate cards, and recurring subscriptions
• Reconcile vendor statements with a fine-toothed comb — investigate every discrepancy, no matter how small
• Manage 1099 preparation and year-end vendor reporting with exacting accuracy and on-time delivery

• Develop, document, and rigorously enforce AP policies and procedures — build structured, repeatable workflows and hold the team accountable to them
• Identify and implement opportunities to improve efficiency through automation, AI-assisted tools, and system enhancements
• Train and supervise AP staff (if applicable), modeling and reinforcing a culture of precision, organization, and ownership
• Collaborate with department leaders to support budgeting, expense management, and financial planning

• Bachelor's degree in Accounting, Finance, or related field (preferred)
• 5+ years of accounts payable experience, with prior supervisory or managerial experience preferred
• Demonstrated hands-on experience with month-end close — must have worked through or directly closed the books
• Exceptional attention to detail — this is non-negotiable; errors and oversights are not acceptable in this role
• Highly organized with the ability to manage multiple deadlines, competing priorities, and a high volume of transactions without things falling through the cracks
• Strong working knowledge of G/L coding, P&L expense classification, and accrual vs.…