Accounts Payable Specialist

Software Guidance & Assistance, Inc., (SGA), is searching for an Accounts Payable Specialist for a Contract assignment with one of our premier Healthcare clients in Los Angeles, CA .

Responsibilities :
The Accounts Payable Specialist coordinates and processes purchase orders, invoices, check requests and reimbursements. Ensures that expenses are in compliance with regulatory and policy requirements. Verifies that all the appropriate approvals and supporting documentation are in place prior to processing the transactions. Responsible for accurate general ledger coding of all A/P transactions processes.
The specialist will make sure a collaborative relationship exists between the Dean's Office, its vendors and internal customers. Ensures timely and accurate payment to the vendors. Resolves all queries of vendors and internal staff and customers. Will handle expense reimbursement requests promptly.

• Review, verify, prepare and process invoices and check and reimbursement requests
• Review, assemble, input, and supervise credit card statements, employee expenditure records and incoming bills for the required documentation before payment is made
• Ensure that all payments are made to comply with regulatory requirements and University policy
• Maintain files and documentation thoroughly and accurately, in accordance with University policy and accepted accounting practices
• Ensure accurate G/L coding for the befitting expense accounts
• Monitor accounts to ensure payments are up to date
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Communicate with vendors and internal customers and respond to inquiries
• Research and resolve invoice discrepancies and issues
• Prepare regular reports of the activities of accounts payable
• Collaborate with DGSOM unit directors and heads of departments to obtain consent on appropriate expenses
• Provide both internal as well as external customer services in an effectual and cost-effective manner
• Provide the supervisor with necessary suggestions to continuously improve and streamline processes
• Assist with other accounting duties and projects as needed

Required Skills:

• Candidates with BA/BS in related field and University/Hospital experience will be priority
• BA/BS with a major in a related field and two years of experience in accounting operations or administrative analysis required
• Strong organizational and time management skills
• Strong analytical problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively, collaboratively and professionally
• Excellent Excel skills
• Team player with a strong desire to learn new skills

Preferred Skills:

• Knowledge of and current hands-on experience with fund accounting and regulatory compliance preferred

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do.

Be yourself, love what you do and find your passion ase find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.

Please visit our company to request an accommodation or assistance regarding our policy.

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