Accounts Payable Specialist

The Accounts Payable Clerk supports the day-to-day accounts payable operations for the Fund. This role is responsible for processing payments, maintaining vendor records, supporting interfund transactions, and assisting with monthly and quarterly accounting schedules. The ideal candidate is detail-oriented, comfortable working with multiple systems, and able to meet recurring deadlines in a regulated, nonprofit environment.

DUTIES AND RESPONSIBILITIES

• Initiate and process various payments

• Prepare and process bill payments

• Upload and manage ACH files and wire payments in bank website

• Process reissued checks, including uploads and tracking in bank

• Upload daily cleared check activity from bank

• Track, schedule, and manage bill due dates to ensure all payments are processed accurately and on time

• Create and maintain new vendors in Net Suite

• Communicate with internal teams regarding AP bill approvals

• Monitor claims from the EDD, and respond as required

• Prepare AP-related journal entries

• Prepare various journal entries related to bills and bill payments

• Support AP/AR schedules and reconciliations

• Prepare quarterly reclassification journal entries

• Review bill coding against approved budgets

• Perform monthly statement reconciliations

• Prepare and maintain monthly AP audit schedules

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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Required Skills & Experience

• 1-3 years of accounts payable or accounting support experience

• High School diploma required;
Bachelor's Degree preferred

• Experience with payment platforms and ERP systems preferred
(Net Suite and CNO experience a plus)

• Strong attention to detail and organizational skills

• Ability to manage recurring deadlines and high-volume transactions

• Proficient in Excel and basic accounting concepts

• Strong written communication skills for internal coordination

• Must have integrity, honesty and ethical mentality

ABILITIES/SKILLS

• Ability to maintain confidentiality regarding sensitive financial information

• Ability to work independently, as well as in a team environment

• Ability to work with deadlines, and learn concepts quickly

• Ability to work on multiple projects simultaneously and prioritize workloads

• Effective verbal and written communication skills

• Ability to communicate with all levels of staff

• A positive attitude

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.