Accounting Clerk

Overview

Kheir’s mission is to increase and provide access to culturally and linguistically-sensitive quality primary healthcare and human services support to the underserved and uninsured residents of Southern California.

The Accounting Clerk will support the daily operations of Kheir Clinic’s accounting department, focusing primarily on accounts payable, purchasing, and other accounting tasks in accordance with standard accounting principles. This role involves verifying the accuracy of financial data, assisting with administrative duties, and ensuring proper financial documentation. Under the supervision of the Accounting Manager, the Accounting Clerk will help maintain organized accounting processes and ensure compliance with company policies.

As this position involves handling sensitive payroll and personal information, a high level of trustworthiness and confidentiality is essential. This position is currently part-time but has the potential to transition into a full-time role based on performance and business needs.

• Bachelor's degree in Accounting, Business or related field is a plus but not required.
• Proficiency in Microsoft Office and Excel.
• Familiarity with accounting software (Sage Intacct) is a plus but not required.
• Follow up on assignments, show initiative, be self-motivated, and have a strong work ethic. Willingness to learn and comply with financial regulations.
• Possess strong time management skills, including deadline prioritization of multiple projects with real-time timelines for assignments.
• Is committed to producing accurate and high-quality work.
• Can be trusted to handle confidential and sensitive information.
• Professionalism in dealing with sensitive and confidential issues.
• Must have reliable transportation.

• Process and review invoices, ensuring accuracy, proper documentation, and compliance with organizational policies and grant requirements.
• Code and enter invoices into the accounting system, ensuring correct allocation to expense accounts, departments, and funding sources.
• Prepare and process check payments, ACH transfers, and electronic payments in a timely manner.
• Reconcile vendor statements and address any discrepancies or payment issues.
• Maintain and update vendor records, including W-9 forms and 1099 reporting requirements.
• Assist with month-end and year-end closing processes, including reconciling accounts payable balances.
• Ensure compliance with nonprofit regulations, funder requirements, and internal accounting controls.
• Respond to vendor inquiries and maintain positive relationships with suppliers.
• Assist in preparing financial reports related to accounts payable as needed.
• Process purchase requests, ensuring proper approvals and adherence to budgetary guidelines.
• Research and evaluate vendors to secure the best pricing, quality, and service for the organization.
• Negotiate contracts and terms with suppliers, ensuring cost-effectiveness and compliance with nonprofit procurement policies.
• Maintain accurate purchasing records, including purchase orders, receipts, and contract agreements.
• Monitor inventory levels and coordinate orders for office supplies, equipment, and other necessary materials.
• Collaborate with department managers to ensure purchasing aligns with program needs and funding restrictions.
• Track and document grant-related purchases to ensure compliance with funding source requirements.
• Reconcile and Process corporate credit card transactions
• Assist in developing and implementing procurement policies and procedures to enhance efficiency and cost control.

This is primarily an office position that requires only occasional bending, reaching, stooping, lifting, and moving of office materials weighing 25 pounds or less. The position requires daily use of a company provided computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. The position requires occasional travel to attend on- and off-site meetings.

Kheir Clinic provides equal employment opportunities (EEO) to all employees and applicants…