Accounts Payable Specialist

Company Description

Abode Communities is a regional non‑profit real estate development and property management firm. Abode Communities Property Management manages 39 multifamily residential communities serving some 6,200 low‑income people throughout California. The organization, with a 98% portfolio‑wide occupancy rate, offers a full range of professional services to ensure our residential portfolios, and housing portfolios of similar community development organizations, remain physically solvent and in compliance with regulatory requirements.

Property management staff members go above and beyond to ensure each property managed becomes a pillar within its community. This is accomplished through the creation of vibrant, connected spaces that support each resident’s emotional, physical and financial ability to thrive.

Working under the direction of the Accounting Supervisor, the Accounts Payable Specialist will provide general accounts payable services, working with multiple sets of books for various general and limited partnerships and other non‑profit affiliated corporations. This position is responsible for processing accounts payable invoices, ensuring accuracy and thorough documentation.

• Processes accounts payable invoices through Avid Xchange and MRI accounting systems. Ensures accuracy of coding and completeness of documentation.
• Prepares checks and maintains payable files.
• Verifies approval or purchase order receipts in accordance with current procedures.
• Performs three‑way match by matching invoices with purchase order and receivers.
• Expedites rush and special payments and returns any improperly submitted documentation for correction by vendor or requestor.
• Resolves vendor problems.
• Identifies error conditions and reports issues to appropriate personnel.
• Miscellaneous 1099 processing and maintenance.
• Notifies appropriate personnel of payment discrepancies and verifies correction.
• Performs other related duties and special projects as assigned.
• Special projects as designated by Assistant Controller, Controller, Chief Financial Officer or designee.

• Associate degree or technical certification equivalent in the accounting field, plus minimum three (3) years of work experience, preferably in a foundation or in the non‑profit sector – or an equivalent blend of full cycle accounts payable experience and education. Experience working with Accounts Payable module, preferably in Avid Xchange and MRI.
• Three years of full cycle accounts payable experience, preferably in a nonprofit organization.
• Ability to recognize and comply with accounting standards/procedures and applicable laws/rules/regulations/codes.
• Ability to handle high volume and multiple companies transactions.
• Skill in Microsoft Office Word and Excel.
• Effective oral/written communication skills.
• Ability to balance priorities in a multi‑task environment.
• Ability to work effectively with colleagues, vendors and consultants.
• Must be organized, detail oriented and accurate.
• Requires analytical ability and sound judgment.

This part‑time position is eligible for vacation and sick leave accrual benefits.

Abode Communities is an equal opportunity employer. All your information will be kept confidential according to EEO guidelines. Abode Communities embraces equal opportunity and diversity is a core value. We define diversity as “Fostering an organizational culture of inclusion, where different experiences and perspectives of those we serve and those with whom we work are respected and valued.” Abode Communities fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws.

We seek to recruit, develop, and retain talented people from diverse candidate pools. Applications from traditionally underrepresented communities are encouraged.