Accounts Payable Specialist

Overview

Fast paced apparel company is seeking a candidate to perform full cycle accounts payable. Ideal candidate must be task driven, detail oriented, efficient, possess excellent organization and time management skills, be able to multi-task, and have a sense of urgency to meet deadlines. Must be ethical, trustworthy, and maintain the highest level of confidentiality.

Job Title:

Accounts Payable Specialist

Department:
Accounting

Reports To:

Accounting Supervisor & Manager

Work Location:

In person at Montebello, CA 90640 (Required)

Position Summary:

The Accounts Payable Specialist is responsible for performing a range of accounting and clerical tasks. This position ensures timely and accurate payment of invoices, maintains financial records, and supports the accounting department’s goals for accuracy, efficiency, and compliance. This is an in-office position and is not remote or hybrid.
* Wholesale Apparel Experience Required

• Process vendor invoices accurately and in a timely manner, ensuring proper coding and approvals.
• Review and verify invoices and check requests for appropriate documentation and approval.
• Match purchase orders, receiving documents, and invoices.
• Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues with vendors and internal departments.
• Maintain vendor records and ensure W-9 and tax documentation is up to date.
• Assist in the preparation of 1099 forms and year-end reporting.
• Prepare weekly and monthly AP reports as needed.
• Assist with month-end closing and general ledger account reconciliations.
• Respond to vendor inquiries and maintain positive relationships with suppliers.
• Support internal audits and external audit requests related to payables.
• Comply with company policies, procedures, and internal controls.

• Participate in special accounting or finance projects as assigned
• Support system implementations, upgrades, or process automation initiatives
• Assist with audit preparations and documentation requests
• Collaborate cross-functionally on projects

• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5+ years of experience in accounts payable or general accounting preferred.
• Strong knowledge of accounts payable principles and practices.
• Experience with accounting software (e.g., Quick Books, A2000, Tipalti, Net Suite, SAP, or similar ERP systems).
• Proficient in Microsoft Office Suite, especially Excel (a must).
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Excellent communication and organizational skills.
• Strong problem-solving abilities and a commitment to continuous improvement.

• 401(k) with Matching Contributions
• Optional Dental, Vision, Life, Voluntary Plans