Legal Billing Assistant

Job Description

Full-service community association law firm serving HOA clients across California. Position supports billing, accounting, and financial operations in a fast-paced legal environment. Focus on accuracy, timeliness, and compliance with firm processes.
Key Responsibilities

• Manage the full billing cycle from matter setup through pre-bill review, editing, finalization, and invoice distribution.
• Respond to client billing questions and follow up on outstanding receivables.
• Perform accounts payable data entry using Stampli and maintain proper documentation.
• Reconcile trust accounts and complete accounting tasks in Quick Books Enterprise (desktop).
• Ensure all billing and accounting activities comply with firm guidelines and procedures.
• Maintain accurate records, meet deadlines, and document all transactions thoroughly.

Qualifications & Skills

• Experience with legal billing systems (Caret Legal/Zola preferred).
• Strong working knowledge of Quick Books Enterprise (not Online).
• Experience with accounts payable platforms;
  Stampli preferred.
• Advanced proficiency in Microsoft Excel and Word.
• Excellent written and verbal communication skills with strong grammar.
• High attention to detail and accuracy in a high-volume environment.
• Dependable, self-motivated, and able to follow processes precisely.

Top Three Requirements

Manage the full billing cycle using Caret Legal (formerly Zola).

Prior law firm billing department experience.

Dependable self-starter who thrives in a fast-paced, high-volume environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -