Assistant Account Executive

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge‑style services to meet their lifestyle management needs.

Job Title:
Assistant Account Executive

Account Executive

We are hiring the next Assistant Account Executive in our Encino, CA office. This person will join one of the Business Management teams, and streamline a high volume of accounting tasks, assuring maximum consistency with information. If you have an interest in accounting and the music and entertainment industry, this is a career opportunity to work with an array renowned musicians and athletes.

Within our supportive corporate environment, there are many avenues and areas to advance your career. The ideal candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with colleagues; all while performing the following duties/day‑to‑day activities:

• Receive invoices from vendors. Review and process using our accounting software and adhere to standard company procedures to document purchases.
• Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
• Ensure efficient and timely processing of all transactions with client vendors.
• Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
• Always maintain professionalism and confidentiality to safeguard confidential, sensitive information.
• Support Account Executive with completing high volume Accounts Payable tasks such as: check runs, month end reconciliation, spending analysis, and audits.
• Analyze discrepancies on invoices, and research to discover the source of the issue.
• Ensure all disbursements are correct and suggest procedure changes to mitigate future errors.
• Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation.

• Set up new vendors in accounting software for future billings and maintain electronic filing system.
• Set up client General Ledger codes.
• Enter all Accounts Payable accounting software.
• Maintain Accounts Payable schedules.
• Enter all Cash Receipts in accounting software.
• Book investment statements and client payroll as directed.
• Reconcile bank statements.
• Enter and process client credit card statements through credit card module.
• Run monthly General Ledger reviews with Account Executive.
• Other related duties as assigned.

• Competency in Microsoft applications including Word, Excel and Outlook
• Self‑motivated with excellent organization skills
• Strong verbal and written communication skills a must
• Attention to detail and ability to multi‑task is an asset
• Strong organizational and problem‑solving skills
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Ability to work well with a team and pitch in when needed.

• A High school diploma, or GED
• Mathematical acumen
• Professional written, and verbal communication
• Analytical and problem‑solving skills to fully address Accounts Payable practices.

• Associates degree or Bachelor's degree in Accounting or other Business related field
• 1 or more years working in a Business Management environment
• 1 or more years of experience working in an Accounts Payable Department
• 1 or more years of Quick Books, Eton, or Agil Link experience
• Bilingual in Spanish

• Standing, walking, crouching, and regular lifting up to 15 pounds
• Frequent use of hands and reaching with hands and arms
• Regularly talking, hearing, seeing, and sitting
• Moderate to loud noise level

Salary…