Postal Services Assistant

Overview

Postal Services Assistant

Foothill-De Anza Community College District

Posting #: 18-132

Campus:
De Anza College

Close/Initial Review Date:
Open Until Filled:
Yes

Description:

Initial Review Date: 04/22/19*

* Any complete applications received after the review date will only be forwarded to the hiring committee at their request.

Starting Salary: $1,721.56 (per month) plus benefits;
Salary Grade: C1-35

Full Salary Range: $1,721.56 - $2,276.88 (per month)

NOTE:

The salary advertised with this position is based on the  salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the  salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the part-time classified position above.

De Anza College Mission Statement:

De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional

Core Competencies:

• Communication and expression

• Information literacy

• Physical/mental wellness and personal responsibility

• Civic capacity for global, cultural, social and environmental awareness

• Critical thinking

DEFINITION:

Under the direction of an assigned supervisor, receive, sort and distribute incoming and outgoing mail; perform various clerical duties as necessary.

EXAMPLE OF

DUTIES AND RESPONSIBILITIES:

• Receive, sort and distribute incoming mail; sign for certified and registered mail as needed; receive and distribute large packages; maintain mailboxes for full- and part-time faculty.
• Batch, sort and stamp outgoing mail; assure outgoing mail is charged to the correct account; maintain balances in postage accounts including metered, bulk and postage by phone; replenish accounts as needed.
• Distribute newspapers, journals, magazines or other materials to appropriate faculty; receive and distribute faxes to staff, faculty and managers; answer telephones as needed.
• Order supplies as necessary; monitor and maintain office equipment; request service for office equipment as needed.
• Operate a variety of office equipment including a postage meter, postage scale, copier, fax machine and others as assigned.
• Maintain various records including mail charge backs, bulk mailing, postage by phone and others.
• Remain current with changes in postal regulations and charges.
• Assist with the distribution of paychecks; collect money from staff and faculty for personal postage and faxes.
• Provide work direction to student employees as needed; interview and screen student employees.
• Perform related duties as assigned.

Knowledge of:

• Postal rules, regulations, charges and services.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Oral and written communication skills.

Ability to:

• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
• Receive, sort and distribute incoming and outgoing mail.
• Perform various clerical duties as necessary.
• Work cooperatively with others.
• Maintain routine records.
• Operate and maintain general office and postal equipment.
• Meet schedules and time lines.
• Understand and follow oral and written instructions.

Environment:

• Office environment.
• Constant interruptions

Physical Abilities:

• Hearing and speaking to exchange information in person and on the telephone.
• Dexterity of hands and fingers to operate computer keyboard and postal equipment.
• Seeing to read various materials.
• Standing for extended periods of time.
• Reaching overhead, above the shoulders and horizontally.
• Bending at the waist, kneeling or crouching.
• Lifting, carrying,…