Office Assistant-Academic Affairs

Student Intermediate Level Job Details

• Requisition
• Working Title:
  
  Office Assistant-Academic Affairs
• Pay: $14.00 Hourly
• Campus:
  Los Alamos
• Department:
  Los Alamos Branch
• Employment Type:
  
  Student Employment
• Student Type:
  Student Employment
• Status:
  Non-Exempt
• Background Check
  
  Required:
  
  No
• For Best Consideration Date: 3/17/2026

The Office Assistant in Academic Affairs serves as a primary contact for busy front desk services. This will require that the successful candidate provide excellent customer service and maintain confidentiality of records and information. The work-study student will provide support to the Academic Affairs Department which includes Academic Affairs Office, Adult Education, and Learning Resource Center.

Duties include:

Answer office telephone, route calls, take messages, and provide general information and public service assistance to customers. Establish, maintain, process, and/or update file documents for scanning and archiving. Processes new LRC materials, performs collection maintenance (inventory, shifting, weeding), and special projects as assigned. Checkout materials to customers. Perform a variety of data entry assignments and understand the organization of data in order to provide basic information.

Operate personal computer to draft correspondence, print and mail letters, reports, or other materials as requested. Open and route incoming mail; distribute correspondence and other material to department staff and faculty. Perform other duties as assigned.

Equivalencies not found for this position.

• Ability to maintain confidentiality of records and information
• Demonstrated friendly, professional, and helpful demeanor at all times
• Experience working with diverse groups of people
• Very strong communication skills, both verbal and written
• Ability to work effectively as a member of a team
• Excellent problem-solving skills, organization skills, and attention to detail
• Basic computer skills, MS Office, MS Excel, Adobe Acrobat, Outlook

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. For consideration applicants please include:
1. Cover Letter
2. Current Resume.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.