P-DO Undergrad Administrative Student

What You Will Do

The selected candidate will work within the Physics Division Office (P-DO) as a member of the Administrative Operations Team. Under the direct supervision of the Division Administrative Assistant and other Division Office Management Team Members, the individual will support day-to-day administrative activities and receive mentoring and training from P-DO administrative staff.

• Perform administrative and office‑related functions requiring sound judgment, initiative, and accountability.
• Prepare, review, and produce a wide range of professional internal and external correspondence, including correspondence requiring Division‑level signature approval.
• Manage and coordinate multiple calendars and complex schedules.
• Coordinate meeting and conference scheduling, including announcements and logistical arrangements.
• Compile, organize, and develop briefing materials and meeting documentation.
• Maintain and update organizational charts for the Division Office and associated groups.
• Provide administrative support at the group level, as needed, to ensure continuity of operations.
• Assist with tracking chemical inventories and laboratory spaces within P‑Division.
• Develop and maintain laboratory and office signage in support of Division operations.

Administrative Support: Knowledge of and experience in providing administrative type support services and activities, including general office management. Ability to gain efficiency in managing complex calendars and coordinate meetings.

Organization and Time Management: Ability to work under limited supervision while maintaining quality in daily operational work. Ability to organize, prioritize, and complete projects with strict deadlines and changing priorities. Ability to work effectively as part of a team in a fast‑paced environment with frequent interruptions and multiple customers.

Business Systems: Computer skills in MS Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, Teams, and Webex.

Communication: Demonstrated interpersonal communication skills (verbal and written) while interacting effectively with all levels of employees and managers. Excellent record of dependability, availability, attendance, and punctuality.

Education

Experience:

• Currently enrolled (12 semester credit hours or full‑time equivalent) in a related accredited undergraduate degree‑granting program (Business Administration, Human Resources, Accounting).
• Must have and maintain a cumulative GPA of at least 2.75 on a 4.0 scale (or equivalent).
• Entering first‑year students must provide documentation indicating matriculation into an accredited undergraduate degree program.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China—including the special administrative regions of Hong Kong and Macau—as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award‑winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

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