Project Coordinator NWSS

Overview

Location: Los Alamos, New Mexico

Title: Project Coordinator

Schedule (FT/PT): Regular Full Time

Travel Required: No

Government Clearance: Must be able to hold a DOE issued badge, and/or site-specific badge as required.

North Wind Site Services is focused on providing engineering, program management, environmental remediation services including investigation and characterization, environmental restoration, unexploded ordnance/military munitions response (MMRP), regulatory public involvement services, environmental compliance, logistics, and records and facility management.

• Assist with project procurements, cost and schedule reporting, accruals and invoicing, and processing change orders.
• Log and process daily reports, project correspondence, submittals, meeting minutes, and other records and reports.
• Assist in the development, planning, analysis, evaluation, and prioritization of project deliverables and requirements.
• Assist in the production of management plans, technical documents, procedures, and presentation graphics, including editing the work of others.
• Transmit all contract deliverables, track receipt, status, approvals and version control; accurately maintain logs and records using SharePoint or other database systems.
• Manage site training database, and file copies of contract-required training certification
• Assist Project and Contract Managers in development of project schedules, resource plans, and budgets during the bid and proposal phase.
• Coordinate and schedule meetings, record and distribute meeting notes, maintain database, and compile reports for deliverables.
• Coordinate and assist troubleshooting administrative and office tasks with personnel including scheduling and purchasing and general queries.
• Coordinate tracking and purchasing of office supplies and necessary maintenance for the office space.
• Communicate with project personnel to obtain plan updates and perform project plan maintenance.

• Coordinate employee in/out processing.
• Upload receipts and apply codes for online credit card and other purchasing systems.
• Other duties include activities such as collating, scanning, filing daily logs and reports; recording accurate meeting minutes; maintaining calendars, tracking appointments and crew work schedules; ordering and receiving equipment and supplies as needed.

Education and Experience:

• Associates degree or equivalent
• 3-5 years of administrative, clerical, records management, document control, and SharePoint experience

Skills and Abilities:

• Advanced skills with Adobe Acrobat and Microsoft Office products
• Excellent verbal and written communication skills
• Experience working with government contracts preferred. Work will be in an office environment (duty station is North Wind office in Los Alamos, NM).

Special Requirements:

• Must pass pre-employment background check
• Must pass pre-employment drug screening
• Must be able to pass random drug screenings
• Must be able to hold a DOE issued badge, and/or site-specific badge as required.

• 2+ years  experience working in government contracting, DOE or DOD environment.

Work will be primarily conducted in an office environment with primarily sedentary work; light work is possible. Sitting, standing, walking, lifting and carrying objects, reaching overhead, below shoulder level, keyboarding, fine and gross manipulation, stooping, kneeling, climbing ramps/stairs/ladders, speaking, hearing, and visual acuity.

Indoors. Outdoor work to attend prejob/safety briefings may be required in all weather conditions.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people. For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. If you require an accommodation to complete any part of the application process, or are limited in your ability to access this online application process, you may contact our Helpline  or request a Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to protected veteran status and will not be discriminated…