Administrative Assistant

What You Will Do

Join our world-class team and contribute to a mission that supports national security at the highest level. In this exciting and dynamic role, you will work within the specialized field of High Explosives Machining and Pressing. Your responsibilities will include:

• Managing day-to-day calendars and scheduling for the Group Leader and Deputy Group Leaders
• Coordinating the procurement of materials, parts, and office supplies
• Reconciling orders and maintaining accurate purchase records
• Managing and tracking the chemical inventory
• Communicating key updates and milestones to the team
• Supporting the group's operational efficiency and organization through proactive administrative support

This is a great opportunity to work in a fast-paced environment where precision, communication, and organization are essential to success.

Minimum

Job Requirements:

• Employment Administrative Support: Expert-level knowledge of and experience with the provision of administrative services and activities, including general office management. Expert-level knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Knowledge of governmental regulations and potential environmental impacts related to administrative practices.
• Business/Computer Systems: Expert-level knowledge of and experience with office-interfacing software packages, such as Word, Excel, Outlook, PowerPoint, Adobe. Proficiency in business systems including but not limited to, learning management system, training portal, property inventory software, travel, and expense software.
• Communication: Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills. Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations. Proven ability to build effective working relationships and a strong, broad network across organizations beyond one's immediate group.
• Environment: Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with all levels of internal and external personnel. Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities. Ability and/or demonstrated experience working with sensitive information and/or classified matter.
• Education/
  
  Experience:
  
  Position requires a High School Diploma and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

Desired

Qualifications:

• Proficiency with Excel and Power Point
• Q Cleared
• Familiarity with Laboratory organizational structure

Work Location:

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment:
Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China—including the special administrative regions of Hong Kong and Macau—as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Location:

The position is physically located inside one of Los Alamos National Lab's High…