Administrative Assistant III

Job Description

Administrative Assistant III is a senior-level role providing high-level administrative support to executives or department heads. This position requires advanced skills in coordination, communication, and project support, often acting as a liaison across multiple teams.

• Provide executive-level support including calendar management, travel coordination, and meeting facilitation.
• Prepare complex reports, presentations, and executive summaries.
• Manage departmental projects and ensure timely completion of deliverables.
• Coordinate cross-functional communications and initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Lead or mentor junior administrative staff.
• Support strategic planning and departmental goal tracking.

Requires a high school diploma or GED

• Advanced proficiency in Microsoft Office and project management tools.
• Strong leadership, communication, and problem-solving skills.
• Ability to manage multiple priorities and work under pressure.
• High level of professionalism and discretion.
• Familiarity with HVAC industry operations and terminology.

Requires strategic thinking, decision-making, and the ability to manage complex tasks. Must be able to sit or stand for extended periods, use a computer extensively, and occasionally lift up to 30 lbs.

Corporate office setting with regular interaction with senior leadership. May require occasional travel or extended hours during peak periods.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions.

The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.