Accounting Specialist

Position Summary

Kiely Family of Companies is an equal opportunity employer (Minorities/Females/Disabled/Veterans). To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.

The Accounting Specialist will be responsible for assisting the Controller in inputting and reconciling accounting transactions. When processing accounting data, the assistant will complete various tasks and report to the Controller to ensure accounts are payable and job costs are accurate and up to date.

• Process weekly payroll & payments for payroll taxes, 401k contributions
• Process & distribute weekly certified payroll reports & monthly manning reports
• Reconcile all credit card transactions/statements, post all vendor invoices
• Reconcile vendor PO’s & populate standard lien waivers for vendor signature and process lien waivers for payment
• Monitor invoices & follow up with project management regarding payable status changes
• Compile tax exemption forms (ST13) and provide to vendors as needed
• Maintain up-to-date vendor records: W9, Certificates of Insurance, Business Registrations
• Contract job setup within accounting system
• Prepare and deliver AIA Invoice (SOV)
• Post cash receipts of AR payments within accounting system
• Update weekly payables/receivables on cashflow forecast
• Compile & distribute weekly union benefit reports to third party administrator
• Minimum of 3+ years of experience in accounting, payroll, accounts receivable (AR), and accounts payable (AP)
• Associate’s degree in accounting, Finance, or a related field (Bachelor’s preferred)
• Prior experience with Foundation Software is required; training will be provided to eligible applicant
• Proficient in accounting software, spreadsheets, and databases
• Strong attention to detail and accuracy
• Excellent organizational and time‑management skills
• Strong written and verbal communication skills
• Ability to handle confidential information with integrity
• Ability to prioritize projects and meet deadlines
• Knowledge of accounting principles (GAAP), payroll, and financial reporting
• A valid notary license is required or must be obtained. (Fees associated with obtaining a notary license will be covered)

This position has no supervisory responsibilities.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This position may have light travel requirements.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position offers competitive pay, benefits, paid vacation, and health/dental insurance.

Full‑time: $25.00 - $30.00 per hour, based on experience and qualifications.

Equal Opportunity Employer, M/F/D/V

Kiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates. Whether you come equipped with years of experience in the underground utility field—or you’re ready to work hard and get there—we want to hear from you.