Litigation Paralegal

About the Firm

TBW Law is a fast-paced personal injury and trial practice in Newport Beach. We handle significant injury and wrongful-death cases, prepare multiple matters for trial each year, and pride ourselves on delivering high-level advocacy for our clients. We are seeking an experienced litigation paralegal who can hit the ground running and operate with a high degree of independence, organization, and professionalism.

The paralegal will support litigation attorneys from intake through trial, including calendaring, deposition coordination, trial preparation, client communication, and case file management. This role requires a strong understanding of California civil litigation procedures, excellent organization, and the ability to manage deadlines without micromanagement.

A detailed outline of our firm’s expectations and protocols is available and will be provided to all applicants invited to interview.

• Calendaring & Deadline Management
  • Maintain and update all litigation deadlines, hearings, depositions, mediations, expert disclosures, and trial dates.
  • Immediately calendar new dates upon receipt and send written confirmation to the assigning attorney.
  • Perform regular audits to ensure accuracy and prevent conflicts.
• Case File Management
  • Maintain highly organized digital and physical case files following established firm structure and naming conventions.
  • Ensure all pleadings, correspondence, exhibits, discovery, deposition transcripts, and trial materials are consistently filed and accessible.
• Deposition Coordination
  • Schedule depositions with counsel, witnesses, vendors, and interpreters.
  • Prepare and serve deposition notices/subpoenas.
  • Confirm logistics and ensure preparation sessions are calendared.
• Client Communication & Support
  • Communicate professionally with clients regarding appointments, case updates, preparation for depositions, mediations, and trial.
  • Maintain timely response standards.
• Trial Preparation
  • Assist attorneys in preparing trial binders, exhibit lists, witness lists, jury instructions, and subpoenas.
  • Coordinate logistics, vendor communication, and delivery of trial materials.
• Vendor & Court Coordination
  • Communicate with process servers, record retrieval companies, court reporters, and court clerks.
  • Ensure filings and service are completed correctly and documented.
• E-Filing & Service
  • Prepare and submit e-filings through Court systems.
  • Prepare proofs of service, maintain logs, and file conformed copies.

• Minimum 3 years of California civil litigation experience (Personal injury experience strongly preferred).
• Strong understanding of civil procedure, deadlines, and trial preparation workflows.
• Proficiency with calendaring, case management systems, and e-filing platforms.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and anticipate next steps.
• Professional communication skills with clients, counsel, and court personnel.
• Strong writing, formatting, and document-preparation ability.

• Experience with trial preparation and trial support.
• Experience preparing deposition notices, subpoenas, and exhibit packets.
• Case Peer familiarity (not required, but a plus).
• Ability to manage multiple cases and deadlines in a fast-paced trial environment.

Competitive salary, commensurate with experience.

Health benefits and paid time off.

Opportunities for professional growth in a trial-centric environment.

Stable, well-structured workflows with clear protocols and expectations.