Procurement Analyst -Iii

Overview

Under direction, performs procurement activities within the Department of Financial Management and Harbor Department, including supporting user departments or divisions in purchasing a variety of materials, services, supplies, and equipment in accordance with all applicable regulations, policies, and the City’s Code of Ethics.

SALARY INFORMATION:

Grade I - $38.488 - $52.317 Hourly

Grade II - $41.528 - $56.495 Hourly

Grade III - $45.633 - $62.154 Hourly

• Facilitates solicitation processes; receives and analyzes requisitions for accuracy and compliance; uses computer and software systems in performing procurement functions and supports user departments or divisions in the proper use of associated software systems.
• Posts solicitations on online platforms and manages communications regarding solicitations with vendors; analyzes and awards bids, and supports user departments or divisions to evaluate responses to solicitations.
• Performs procurement services, including procurement planning, preparing specifications, evaluating responses, making award recommendations, preparing approval documentations for the City Council or Board of Harbor Commissioners, and contract management for purchases made through a citywide contract method.
• Supports and coaches user departments or divisions to prepare specifications and formal purchasing materials, including Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Challenge Based procurements.
• Confers with user departments or divisions to issue purchase orders, assist with procurement-related inquiries and concerns, and support and advise in procurement best practices.
• Prepares letters to the City Council or Board of Harbor Commissioners, and supports user departments in the preparation and review of Council letters relative to contract decisions.
• Conducts outreach to vendors and the general public about doing business with the City and about active or upcoming solicitations.
• Evaluates the quality and suitability of products and services, and makes or recommends purchases; supports user departments or divisions in interviewing vendors and arranges for tests and demonstrations of products as needed.
• Determines the best sources of supply and the reliability of vendors by analyzing procurement and contracting data to identify opportunities to make procurement more efficient, competitive, and cost-effective.
• Conducts trainings on the purchasing process for user departments, divisions, or other applicable personnel.
• May confer with vendors and requisitioning officers concerning purchases; may update procurement policies, procedures, and forms, under the direction of the Purchasing Agent or Manager of Procurement, to ensure procurement processes are efficient, fair, equitable, and effective.
• May assist in the hiring and selection process, evaluation of subordinates, and conducting staff development; may address complex procurement issues and be assigned special projects; performs other related duties as required.

Graduation from an accredited college or university with a bachelor’s degree in business or public administration or a closely related field. (proof required*)

AND

Two or more years of paid, full-time equivalent, professional experience equivalent to an Assistant Administrative Analyst with the City of Long Beach (or higher) offering specific and substantial preparation for the duties of the position.

Opportunities for Substitution of Education or Experience

Additional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

A master’s degree in business or public administration or a closely related field may be substituted for one year of the required experience.

* Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date.…