CHHS Administrative Coordinator - CSULB

Apply now Job no: 554768
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

The CHHS Admin Coordinator provides administrative support to the College of Health and Human Services (CHHS), the CHHS ASM, and CHHS Departments, as needed. This Coordinator will be assigned to support various Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including budgeting and finance, communications, scheduling, record keeping, and personnel matters. The Admin Support Coordinator also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large.

This position may support multiple department units at one time and the various units supported can be complex in nature and will require the ability to learn the intricacies of each department quickly and be able to make decisions about the proper course of action on various tasks interdependently.

• Independently performs data entry of expenditures. Reconciles funds every month, reporting errors to the Dean's office; maintains fund balances. Assists the Department Chair/Director in preparing and/or projecting Department budget or expenditure annually.
• Serves as liaison between student, faculty, and administrators and the public, including answering phones and greeting Department visitors. Is able to independently solve customer problems and identify appropriate resources. Maintains Sharepoint and website content.
• Provides administrative support to Chair/Director for recruitment process of faculty, staff, student assistants, and independent contractors per CSULB/CHHS policies and procedures. Obtain information needed for hiring and provide to appropriate departments per CSULB/CHHS policies and procedures.
• Maintains all department data, including but not limited to personnel, grant, accreditation, and student data, as needed per CSULB and CHHS policy or based on the needs of the department. Maintains records of course outlines and syllabi, including recommended revisions, additions, and edits of final copy for consistency with policy.
• Assists Chair/Director in tracking faculty schedule availability and preferences. Enter scheduling data into database and run reports related to faculty and classroom resource allocations.

CHHS Instruction

1.0 time-base, 40 hours per week.

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range:
  The hiring range for this position is $4,367 (Step
  1) - $5,649 (Step 14) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $4,367 (Step
  1) - $6,362 (Step 20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our…