Trades Administrative Assistant

Overview

Trades Administrative Assistant - Open to Current CSULB Employees Only

Apply now Job no: 554606
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Join the vibrant community at California State University, Long Beach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here in Long Beach, a place with beaches, a thriving arts scene, and access to Los Angeles and Orange County.

Under the immediate supervision and direction of the Administrative Analyst Specialist and Trades Administrative Coordinator or designee, this position assists in general administrative support for the Building Trades Department.

• Assist with daily administrative operations of the trades department including SUAMs, Work Order Management System entries, labor tracking, processing of absence requests, creating purchase requests, budget tracking and processing of invoices.
• Assist with all departmental purchasing and tracking of labor and services with different departments. Coordinate equipment repair and track cost. Manage blanket purchase orders and coordinate deliveries.
• Compile event / classroom reports for staff, monitor work orders for service requests. Backlog Meetings and Blanket Purchase Bi-Monthly Review Meetings.
• Support commencement operations by coordinating meetings and setting up staff schedules.

Facilities Operation

Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation, maintenance, and development of the campus. BBS provides facilities-based comprehensive support to the campus in the areas of academics, activities and event services. BBS contributes to a well-rounded campus experience for students, faculty and staff and supports transformative educational and social programs.

Departments within BBS include:
Environmental Health and Safety;
Energy and Utilities;
Facilities Operations (Service Response, Fiscal Operations, Payroll/Personnel, IT Services);
Planning and Sustainability;
Mechanical, Electrical and Plumbing (Engineering, Fire Alarm, Electrical and Plumbing Shops);
Building Trades (Lock, Sign, Carpentry, Paint and Auto Shops);
Grounds and Landscaping Services;
Custodial Services;
Design and Construction Services.

BBS is composed of talented employees and dedicated administrators who work to achieve the mission: “Build a Better Campus Every day.”

1.0 time-base, 40 hours per week.

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Salary placement is determined by education, experience, and qualifications, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,461 (Step
1) - $4,847 (Step 20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program is one way the CSU demonstrates its dedication to your success and well-being. Employees with a .50

FTE appointment exceeding six months and one day are eligible for full benefits. Eligible employees have access to this comprehensive benefits package, which includes:

• Generous Paid Time Off
  :
  Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage
  :
  Medical, dental, and vision plans.
• Retirement Plans
  :
  CalP…