Trades Administrative Assistant - CSULB

Overview

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Under the immediate supervision and direction of the Administrative Analyst specialist and Trades Administrative Coordinator or designee, this position assists in general administrative support for the Building Trades Department.

• Assist with daily administrative operations of trades department including SUAMs, Work Order Management System entries, labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices.
• Assist with all departmental purchasing and tracking of labor and services with different departments. Coordinates equipment repair and tracks cost. Manage blanket purchase orders and coordinate deliveries.
• Compiling event / classroom reports for staff, monitoring of work orders for service request. Backlog Meetings and Blanket Purchase Bi-Monthly Review Meetings.
• Support of commencement operations assisting with coordination of meetings and set up of staff schedules.

Facilities Operation

Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation, maintenance, and development of the campus. As a large, thriving department, BBS provides facilities based comprehensive support to the campus in the areas of academics, activities and event services. These facilities contribute to a well-rounded and enriching campus experience for students, faculty and staff.

BBS is proud to contribute to the dynamic and transformative educational and social events and programs that make CSU Long Beach one of the most sought-after institutions and a leader among the CSU campuses.

• Environmental Health and Safety
• Energy and Utilities
• Facilities Operations (Service Response, Fiscal Operations, Payroll/Personnel, IT Services)
• Planning and Sustainability
• Mechanical, Electrical and Plumbing (Engineering, Fire Alarm, Electrical and Plumbing Shops)
• Building Trades (Lock, Sign, Carpentry, Paint and Auto Shops)
• Grounds and Landscaping Services
• Custodial Services
• Design and Construction Services

BBS is composed of talented and skilled employees and dedicated administrators who work hard and collaborate to achieve our mission to “Build a Better Campus Every day.”

1.0 time-base, 40 hours per week.

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Administrative Support Assistant I

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• CSU Classification Salary Range:
  The CSU Classification Salary Range for this position is $3,461 (Step
  1) - $4,847 (Step 20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program is just one way the CSU demonstrates its dedication to your success and well-being. Employees with a .50

FTE appointment exceeding six months and one day are eligible for full benefits. Eligible employees have access to this comprehensive…