Accounting Clerk​/Tech

JOB TITLE:

ACCOUNTING CLERK

DEPARTMENT: ADMINISTRATION

STATUS: FULL-TIME

IMMEDIATE SUPERVISOR: ADMINISTRATOR FOR BUSINESS

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the आयोग. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

Match Invoices with Request to Purchase and Purchase Orders and transmit to THQ Finance Dept. Handle Miscellaneous Income, which includes receiving, receipting, and depositing. Maintain Petty Cash fund. Maintain internal controls for Food Stamps, Beneficiary Accounting Records, Bale Inventory, and Truck Seals. Process Daily Store Sales Reports for transmission to THQ Finance Dept. Submit bi-weekly payroll.

• File a copy of all approved Request to Purchase and Purchase orders along with Packing and Delivery Slips in alphabetical order until matched with invoices.
• Receive all Invoices and Statements for the Center.
• Match Invoices and/or statements with Packing Slips, Delivery Slips, Request to Purchase and Purchase Orders.
• Have administrator review and initial all invoices.
• Fill out transmittal form and transmit to THQ Finance Dept.
• Issue blank Purchase Orders to designated person and maintain log of issued Purchase Orders.
• Maintain control and security of check inventory on hand; process emergency check as directed by THQ Finance Dept.
• Sign for and be responsible for Petty Cash; reimburse qualified expenses; prepare and submit Petty Cash reimbursement form to THQ Finance Dept.; submit reimbursement form to finance department for reimbursement of fund.
• Receive Miscellaneous Income, record in cash receipt book, make daily deposit.
• Receive food stamps, maintain security and control, maintain Food Stamp Control Log.
• Review Daily Store Sales Reports for accuracy and completeness; ensure all required information is attached to the reports; notify Store Managers and District Managers of any discrepancies or other issues.
• Issue Canteen Cards; maintain Canteen Card Control Log; reconcile Canteen Card and/or cash kept at residence weekly; transmit required information to THQ Finance Dept.
• Receive Gratuity List, process payment for gratuity, obtain cash for payment, ensure returned gratuity is turned back to accounting promptly and deposited as Miscellaneous Income; transmit required information to THQ Finance.
• Issue Bale Tags; maintain Bale tag inventory control ledger; match ledger to warehouse Bale Control log and follow up on discrepancies.
• Issue Truck Seals; maintain Truck Seal issue log.
• Process payroll every other week by prescribed deadline; run Pre-check Detail Listing Report and have Administrator for Business review and approve before transmitting; run Pre-check Register Report, reconcile with Pre-check Detail Listing Report and have Administrator for Business review and approve before payroll is distributed.
• Maintain credit card and store membership card control log if applicable; maintain Shipping Manifest book control ledger; match receipts or items to invoices; process and maintain permanent IOUs; change safe combinations when employees or officers change; perform other duties as assigned.

• 1-2 years’ experience in basic accounting procedures and/or prior experience in Accounts Payable/Receivable.
• Familiarity with basic payroll concepts.
• Competency in MS Office, databases and accounting software.
• Accuracy and attention to detail.
• Ability to perform filing and record keeping tasks.
• Data entry and word processing skills.
• Well organized.
• High School diploma.
• Associate’s degree or relevant certification is a plus.

• Ability to 따라 sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.
• Ability to communicate clearly on the telephone.