Administrative Support Coordinator

Administrative Support Coordinator - California State University, Long Beach

Join to apply for the Administrative Support Coordinator role at California State University, Long Beach.

This position is responsible for delivering exceptional customer service while providing comprehensive administrative, clerical, and fiscal support to Procurement Services, Risk Management, and Contract Services. The incumbent will manage multiple projects and coordinate administrative functions for the area managers.

• Processes all Time Reports for the Procurement, Contracts and Risk Services departments.
• Office Supply Program Administrator for the campus.
• Coordinate the administrative operations, process expenditure documents, updates and maintains financial records and reconciles departmental funds for the Procurement Services, Contract Services, and Risk Management departments.
• Supervises and coordinates work for student employees.

Proficient in computer operating systems, including Microsoft Excel, Microsoft Word, E‑mail (CSULB email system). Experience with automated Financial and HR systems preferred (People Soft preferred). Excellent interpersonal communication skills including the ability to coordinate projects and set‑up meetings. The ability to work in an environment that entails the safekeeping of confidential information. The ability to prepare and process a wide variety of financial documents, the ability to prepare accurate financial reconciliations, and the ability to maintain complex spreadsheets.

Excellent written communication skills including the ability to prepare professional documents and proofread the work of others.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non‑discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a vision of excellence.

• Equivalent to five years of administrative support experience required.
• Bachelor's Degree desired.

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Procurement Services

Administrative Support Coordinator II

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

The hiring rate for this position is $4,367 (Step #1). The CSU Classification Salary Range for this position is $4,367 (Step #) - $6,362 (Step #20) per month. 1.0 time‑base, 40 hours per week.

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Click Apply Now to complete the CSULB Online Employment Application.

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check…