Administrative Assistant - Learning Operations Group

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive  team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries:
Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core;
Building Success Together;
Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Opportunities abound  firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time.

We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you!

HCVT is seeking an Administrative Assistant to work with our Learning Operations Group. As a member of the team, you will assist our efforts in providing a rewarding, "best in class" experience for our employees in their pursuit for professional development. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the firm.

We’re looking for someone with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work.

Three days in the Long Beach office with the possibility of up to five days during training seasons.

• General Administrative Responsibilities
• Support a fast-paced training department in the full cycle training process.
• Type drafts/letters/documents as instructed.
• Take minutes in weekly team and other meetings and summarize the key points and action items.
• Schedule training events and other team meetings as requested.
• Assist with firmwide administrative tasks, meetings and projects.
• Work on ad‑hoc projects as needed.

• Event and Training Logistics
• Assist with the registration of individuals for external trainings.
• Coordinate logistics for internal trainings, including room setup, clean up and catering.
• Book travel arrangements (hotel, airfare, etc.) for participants.

• Evaluation and Reporting
• Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.

• Inventory & Supplies
• Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
• Maintain the kitchen and ensure it is well-stocked with necessary supplies.

• Account Reconciliation
• Perform monthly AMEX and LYFT…