Accounting Clerk​/Tech

JOB TITLE:

ACCOUNTING CLERK

DEPARTMENT: ADMINISTRATION

STATUS: FULL-TIME

IMMEDIATE SUPERVISOR: ADMINISTRATOR FOR BUSINESS

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

Match invoices with requests to purchase and purchase orders and transmit to THQ Finance Dept. Handle miscellaneous income, which includes receiving, receipting, and depositing. Maintain petty cash fund. Maintain internal controls for food stamps, beneficiary accounting records, bale inventory, and truck seals. Process daily store sales reports for transmission to THQ Finance Dept. Submit bi‑weekly payroll.

• A. Payables
  • File a copy of all approved Request to Purchase and Purchase orders along with Packing and Delivery Slips in alphabetical order until matched with invoices.
  • Receive all invoices and statements for the center.
  • Match invoices and/or statements with packing slips, delivery slips, request to purchase and purchase orders.
  • Have administrator review and initial all invoices.
  • Fill out transmittal form and transmit to THQ Finance Dept.
  • Issue blank purchase orders to designated person and maintain log of issued purchase orders.
  • Maintain control and security of check inventory on hand.
  • Process emergency checks as directed by THQ Finance Dept.
• B. Petty Cash
  • Sign for and be responsible for petty cash.
  • Reimburse qualified expenses with petty cash.
  • Prepare petty cash reimbursement form to get petty cash fund reimbursed.
  • Submit petty cash reimbursement form to THQ Finance Dept.
• C. Cash Receipts
  • Receive miscellaneous income.
  • Record miscellaneous income in cash receipt book.
  • Make daily deposit of miscellaneous income.
  • Accounting Clerk REV. 3.2021 (note: this section pertains to cashier duties).
  • Prepare transmittal and transmit required information to THQ Finance Dept.
• D. Food Stamps
  • Receive food stamps and maintain security and control.
  • Maintain food stamp control log.
• E. Store Sales
  • Review daily store sales reports for accuracy and completeness.
  • Ensure all required information is attached to daily store sales reports.
  • Notify store managers and district managers of any discrepancies or other issues.
• F. Beneficiary Accounting Records
  • Canteen Cards
    • Issue canteen cards.
    • Maintain canteen card control log.
    • Reconcile canteen card and/or cash kept at residence weekly.
    • Transmit required information to THQ Finance Dept.
  • Gratuity
    • Receive gratuity list and process for payment.
    • Get cash for payment of gratuity.
    • Ensure returned gratuity is turned back to accounting in a timely manner and deposited as miscellaneous income.
    • Transmit required information to THQ Finance.
• G. Bale Inventory
  • Issue bale tags.
  • Maintain bale tag inventory control ledger.
  • Match inventory control ledger to the warehouse bale control log as each sheet is completed.
  • Follow up on all discrepancies.
• H. Truck Seals
  • Issue truck seals.
  • Maintain truck seal issue log.
• I. Payroll
  • Process payroll every other week by prescribed deadline.
  • Run the Pre‑check Detail Listing Report and have Administrator for Business review and approve before transmitting.
  • Run the Pre‑check Register Report, reconcile with the Pre‑check Detail Listing Report and have the Administrator for Business review and approve before payroll is distributed.
• J. Other
  • Maintain credit card and store membership card control log if applicable.
  • Maintain Shipping Manifest book control ledger; match to receipts or items to be invoiced. Only one book to be issued at a time.
  • Process and maintain permanent IOUs.
  • Have safe combinations changed when change of employees or officers.
  • Other duties as assigned.

• 1‑2 years’ experience in basic accounting procedures and/or prior experience in accounts payable/receivable.
• Familiarity with basic payroll concepts.
• Competency in MS Office, databases and accounting software.
• Accuracy and attention to detail.
• Ability to perform filing and record‑keeping tasks.
• Data entry and word processing skills.
• Well organized.
• High school…