ICTMM Events Manager

The opportunity to help organise one of the world’s biggest global health events in 2028.

Job title:

ICTMM Events Manager Reports to : CEO Hours of work :
Part time initially, moving to Full-time Salary : £35,000 - £40,000 per annum FTE, subject to experience Job type :
Fixed term contract to end September 2028

Location:

London Office  Travel Job summary The employer is a charity that supports members who work in, or are interested in, tropical medicine and global health. In September 2028 it is hosting the International Congress for Tropical Medicine and Malaria (ICTMM) on behalf of the International Federation for Tropical Medicine (IFTM), in Liverpool, UK. ICTMM 2028 expects to receive over 1,500 attendees, hopefully with over 40% coming from outside of Europe.

It is an educational meeting with a high proportion of the content driven by abstracts. The event is being delivered by the charity with the support of a Professional Conference Organiser (PCO). The ICTMM Events Manager has responsibility for coordinating the development and delivery of ICTMM 2028 at the organisation, working with the charity's team, the PCO, the event venue ACC Liverpool, IFTM, and other suppliers.

The individual would be based at the charity's London office where the role would start on a part-time basis and move to be full-time 17 months before the event. The role requires an able self-starter who understands the logistics and considerations of running a scientific, abstract-driven event of 1,500 attendees, of working with a PCO and of educational events attended by a high number of international guests.

There will be some travel to Liverpool and the role would require some overnight stays there before and during the event. The candidate needs to have excellent event and project management skills, communication and relationship building skills, and be organised and flexible with a great attention to detail. They should be as comfortable developing an events strategy as answering queries about tickets sales and negotiating sponsorship.

Alongside delivering the ICTMM meeting there are opportunities for partners to deliver events at the same venue, which are also the responsibility of the events manager. The role will start as three days per week and then move to be full time as we approach the event. The current expected timings are:
· 1 April 2026 to 31 March 2027 – 21 hours/3 days per week
· 1 April 2027 to 30 September 2028 – 35 hours/ 5 days per week Up to 1 April 2027 the role will be office-based in the organisation's London (Bloomsbury) offices, although there is flexibility to set your own days between Tuesday to Fridays (working hours must include core times of 10am – 4pm). The role may also require work in the evenings or weekends and potential time staying in Liverpool.

Main responsibilities Develop a comprehensive project plan for all aspects of ICTMM 2028, working with the PCO, and be responsible for ensuring all stakeholders meet deadlines leading up to the event Coordinate stakeholders working on ICTMM 2028, ensuring all are up to date with progress and relations run smoothly – including the organisation, PCO, conference venue, IFTM, ICTMM Strategic, Sponsorship and Scientific Committees and other third parties Work with the charity's CEO to recruit Scientific Committee Chairs and members, develop a long list of partners and sponsors for funding and support, and develop legal agreements for these Develop and disseminate accurate and timely content about ICTMM through a dedicated website, a dedicated newsletter and other marketing materials, which is high quality and accessible Work with the charity's CEO and PCO to deliver sponsorship and other financial support for the event Help coordinate meetings of the ICTMM Committees where needed Assist the PCO with activities to maximise attendance to the event Help organise travel and accommodation, plus assist with visas for speakers and sponsored attendees Oversight and responsibility for the budget and re-forecasting of income and expenditure for the event Work with the PCO on the logistics of the event management e.g., exhibition space and registration…