Trusts and Foundations Coordinator

Overview

The Philharmonia Orchestra is seeking a talented and driven Trusts and Foundations Co-ordinator to help the Development Team deliver growing, sustainable fundraised income. Working closely with an experienced senior grant-writer, the Trusts and Foundations Co-ordinator will steward existing funders and develop funding applications.

Our programme includes 150 concerts a year, landmark multi-disciplinary concert series, award-winning Learning & Engagement projects engaging over 15,000 people annually, a talent development programme to improve representation in the talent pipeline, and a sector-leading digital and immersive technology programme including the Virtual Orchestra (VR) experiences. This role offers the opportunity to move on from an entry-level position within a fast-paced Development team, with its own fundraising targets and application deliverables.

You will learn from one of the sector’s most experienced trusts and foundations fundraisers and contribute to a thriving orchestra as it looks toward Philharmonia at 100.

Responsibilities

• Deliver the Trusts and Foundations fundraising strategy, with a particular focus on:
  • Identification and Cultivation

• Produce lists of prospects to share with the Development Board, via the Director of Development.
• Identify opportunities for cultivation at projects, events and concerts.

• Application Development
  • Develop small to mid-range Trust, Foundation and statutory applications up to £25,000, including copy development, application budget creation (using signed-off source budgets), and sign-offs from the project manager and line manager.
  • Maintain a strong momentum of application submissions, aiming to fundraise a year ahead of project delivery where possible.
  • Collaborate with Development colleagues to agree stewarding responsibilities, review prospects, report on Trust & Foundation income vs. targets, and identify prospects whose giving objectives align with the Philharmonia’s work.
  • Work closely with Learning & Engagement, Concerts and Marketing teams to source project information to support funding bids.

• Stewarding
  • Ensure timely report development and submission to maximise re-application rates.
  • Own accurate and comprehensive Trust, Foundation and Statutory accreditation in all collateral and online.
  • Maintain proactive and consistent communication between prospects and the Philharmonia, managing invitations to supported projects and ensuring warm, professional relationship management.

• Administrative responsibilities for Trusts and Foundations fundraising, including:
  • Managing all Trusts and Foundations pledges and grants on our CRM (Tessitura), ensuring data capture and processing complies with GDPR and other privacy laws.
  • Populating and updating Trusts and Foundations submissions, stewardship and reporting trackers.
  • Maintaining accurate records of all correspondence in SharePoint.

• Other tasks include representing the Philharmonia externally when required.

• Undertaking any other duties reasonably required by the Philharmonia.

• A passion for the arts and belief in their ability to have a positive, transformative effect on people’s lives.
• An enthusiasm for fundraising.
• A strong work ethic.
• Excellent writing skills with the ability to form a persuasive case.
• Experience in writing fundraising communications.
• Experience of working within a team in a collaborative and supportive manner.
• Exceptional interpersonal and communication skills (verbal and written), with the ability to adapt style for different audiences and supporters and senior volunteers.
• Commitment to the mission, vision and values of the Philharmonia.
• Understanding of fundraising and data protection regulation (including GDPR and the Fundraising Regulator).
• Credible experience using a CRM system to record and report on moves management.
• High level of IT literacy, including the Microsoft 365 suite.

• Knowledge of the Philharmonia and its work.
• Proficiency in fundraising databases.

• Download Trusts And Foundations Coordinator Job Description January 2026 Docx

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