Assistant Facilities Manager

Location: Greater London

** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL are recruiting for a proactive and detail-oriented Assistant Facilities Manager to join the team at The Amp, an education and innovation campus in the heart of East London's vibrant cultural scene. Located on Commercial Road, The Amp is a state-of-the-art, 135,000 sq ft building dedicated to higher education. This is a unique chance to contribute to the smooth running of a cutting-edge educational space and play a key role in the experience of the next generation of creative talent.

The Assistant Facilities Manager (AFM) will assist Facilities Manager(s) (FM) in the delivery of facilities services to occupiers in one or more managed properties to best practice standards defined by JLL and is expected to understand the business objectives of the investment. The position is based on site at The Amp in Aldgate East London and will seek direction from the FM, taking guidance as appropriate and will work closely with the FM and the surveyor
** Key Responsibilities and Deliverables*
* ** Facilities (property/portfolio) Management - Supporting the FM to;
*** Ensure that on-site management of the properties is undertaken in accordance with JLLs polices, processes and procedures .
* Proactively identifying issues and working with operations teams and supply partners to manage them through to completion.
* Undertake regular building “walks” , any items found to be requiring attention should be logged and proactively managed to an efficient close.
* Liaise with occupier representatives referring matters upwards only if they cannot be resolved at local level.
* Regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the day-to-day physical operation of the building(s), in support of the FM(s) of any occupier matters that may influence property
* Assist in the setting and controlling of service charge budgets, quarterly variance reporting and reconciliation to agreed accounting practices.
* Assist in the procurement of all supplies and services at the property in accordance with the JLLs PAM procurement program. This will include the use of accredited Contractors only, usually on the basis of framework agreements, and JLLs purchase ordering systems. Monitor contractor performance against agreed standards.
* Assist with the management of supply partners including the use of “Vantify” helpdesk/job logging system
* Ensure work orders are managed proactively
* Assist with collecting data from building systems for energy consumption and monitoring
* Assist with reporting of incidents
* Assist with delivering sustainability solutions for our client , promoting energy conservation and environmental responsibilities
* Assist the building’s ‘Social Responsible Management’ (H&S and environmental/sustainability) activities.
* Assist in the management of the buildings’ plant and equipment. Will be responsible for building management systems where appropriate.
* Assist in the implementation of minor works.
* Help prepare site regulations and issue permits to work for all contractor activities on site.
* Maintain, test and implement disaster planning procedures to cover all emergencies. To organise and co-ordinate fire evacuation and bomb drills.
* Establish and maintain proper site records in accordance with best practice rules.
* Assist in the development and maintenance of occupier handbooks.
* Assist in the monitoring of vacant/void property in conjunction with the clients’ insurance policy.
** Desired or preferred experience and technical skills:
*** You can meet tight deadlines and work efficiently and…