Manager: Arts Partnerships & Tours -Maternity Cover

Job Purpose

The Manager, Arts Partnerships & Tours (AP&T), plays a key role in the planning, delivery and commercial success of international touring projects. Working closely with Directors, Associate Directors and Tour Managers, the postholder supports the development and execution of touring strategies for orchestras and artists, ensuring projects are delivered to the highest artistic, operational and financial standards.

The role combines relationship management, project coordination and commercial awareness. The Manager works collaboratively with artists, orchestras, promoters and internal teams to support sales activity, contract delivery and long-term client relationships, while ensuring complex tour logistics, schedules and communications are managed efficiently and accurately.

In addition, the Manager contributes to the effective day-to-day operation of the AP&T team by supporting workflows, budgets and financial controls, maintaining clear information flows, and assisting senior colleagues in managing deadlines and resources. The role also involves mentoring junior team members, acting as a professional ambassador for Harrison Parrott, and contributing where appropriate to wider company initiatives and strategic objectives.

This position requires a high level of organisation, attention to detail, commercial judgement and flexibility, with regular international travel and occasional on-tour management responsibilities to ensure the smooth delivery of major touring projects worldwide.

• Contracting, scheduling and general correspondence
• Assist with the preparation of contracts between orchestras, promoters and Harrison Parrott, reporting to the appropriate Tour Manager/Director.
• Maintain and update tour schedules throughout the period of tour/project from draft to final stages. Responsibility for maintaining up-to-date records on each project.
• Establish with Tour Manager/Director a schedule of deadlines for payments, issuing of contracts and other necessary documents, applications for visas and monitoring the progress on such a schedule.
• Act as first point of contact for touring clients, promoters and travel agents, coordinating all communication and leading on logistical arrangements including load-in and rehearsal schedules, coordinating wraparound activity and generally servicing each tour as required.

• Research, negotiate prices and arrange national and international travel;
• Select and supervise the booking of hotels, negotiate rates, ensure details of check-in, payment schedules, catering etc;
• Supervise and research processing of applications for work permits and visas - to ensure efficient logistical planning and arrangements – mostly with the involvement of travel agents.
• Compile or facilitate hotel, flight and visa lists as required.
• Make regular and pro-active evaluations for Tour Manager/Director on the progress in such arrangements.

• Assist with the preparation and maintenance of detailed tour budgets and cash flows;
  As directed, liaise with Manager/Director to plan timing of payments/receipts and foreign currency requirements;
• Deal with issuing of invoices, seek Manager’s/Director’s approval of all expenses incurred by Harrison Parrott;
• Assist with the preparation and reconciliation of final statement of account.
• Responsibility for the preparation and maintenance of all appropriate information to ensure the effective financial management of tour/project by Manager/Director.

• Maintain effective continual liaison and information flows between orchestras, promoters, Harrison Parrott project staff and HP Artman (where applicable) on all aspects of tour arrangements at all times; maintain and develop contacts with hotels, airlines, travel companies etc.

• You will be required to accompany orchestra/group on tour to ensure smooth running of tour.

• Provide general and flexible administrative support as required to assist with the smooth running of the department – to include some digital filing, arranging couriers, taxis, administering concert ticket requirements, and maintaining departmental records (such as holiday…