Facilities Manager

Facilities Manager Childcare Sector (Multi–Site) – Successful Candidate must drive and have own vechile

Location: London & surrounding areas
Portfolio: 18 Day Nursery Sites
Reports to: Property / Operations Manager

We are seeking an experienced and proactive Facilities Manager to take full responsibility for the maintenance, compliance, and presentation of a portfolio of 18 childcare nursery sites
.

This is a key role within the business, overseeing all aspects of planned, reactive, and statutory maintenance
, while managing an in–house maintenance team and a wide range of external service providers. The Facilities Manager will ensure all buildings remain safe, compliant, and maintained to an exceptionally high standard, supporting the delivery of high–quality childcare environments.

As Facilities Manager, you will have operational oversight of the day–to–day facilities management across all sites. You will lead maintenance coordination, manage compliance schedules, oversee contractors, and ensure excellent standards of presentation, safety, and functionality throughout the estate.

• Overall responsibility for day–to–day facilities management across 18 nursery properties
• Review daily maintenance reports from nursery managers and identify required actions
• Prioritise maintenance tasks (urgent, routine, planned) and manage workflows accordingly
• Prepare daily and weekly action plans and ensure works are completed within agreed timescales
• Oversee reactive, planned, and preventative maintenance activities

• Line manage and coordinate three in–house Maintenance Operatives
• Produce structured weekly schedules covering planned maintenance, reactive works, and inspections
• Ensure operatives carry out thorough site inspections and report additional issues
• Monitor performance, workload distribution, and productivity across the team

• Maintain full statutory compliance across all sites
• Manage and monitor a comprehensive compliance calendar, including monthly, quarterly, six–monthly, and annual inspections
• Ensure timely completion of all statutory servicing, including:
  • Fire alarm and emergency lighting testing
  • Fire extinguisher servicing
  • Gas safety inspections
  • Electrical inspections (EICRs)
  • PAT testing
  • Passenger lift servicing
• Ensure all compliance certificates, reports, and service records are accurately stored and accessible
• Manage annual renewal of service contracts, ensuring competitive rates and valid documentation (insurance, RAMS, certification)

• Act as the main point of contact for all external contractors and service providers
• Obtain and assess quotes for maintenance works and specialist services
• Verify contractor competence, insurance, and compliance documentation
• Oversee contractor performance and ensure works are completed to the required standard
• Negotiate service contracts and renewals where appropriate

• Conduct regular site inspections to ensure buildings and grounds are maintained to a high standard
• Oversee hard and soft facilities, including:
  • Internal and external finishes
  • Doors, windows, flooring, fixtures, and fittings
  • Outdoor play areas, fencing, and surfaces
  • Signage, lighting, and general site appearance
• Monitor cleaning standards and hygiene across all nurseries
• Ensure gardens and outdoor spaces are safely maintained using in–house staff or external contractors

• Maintain accurate records of all maintenance, compliance, and servicing activities
• Produce regular reports on completed works, outstanding issues, and compliance status
• Maintain central logs for contracts, inspections, insurance, RAMS, and contractor details
• Support budgeting for repairs, planned maintenance, and capital works

• Proven experience in a Facilities Manager or senior facilities role within a multi–site environment (ideally 10+ sites)
• Strong background in building maintenance and statutory compliance
• Experience managing maintenance teams and external contractors

• Good…