Information Management Specialist

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

The Information Management Specialist is responsible for designing, configuring, and maintaining secure document libraries and structures within Viasat digital systems.

This role ensures the effective migration, governance, and lifecycle management of critical business documents, with a specific focus on Controlled Technical Data, sensitive information, and regulatory records.

You will act as a technical authority for relevant compliance activities, translating complex regulatory and Viasat frameworks (such as Viasat Information Management policies, ITAR, EAR, and UK Security Classifications) into rigid information architectures.

You will maintain optimized content that ensures approved BU personnel have immediate, intuitive access to relevant information when they need it.

By configuring systems that balance availability with strict data sovereignty and access protocols, you will enable the International Government Business Unit to operate with speed and agility while remaining technically compliant with international regulations.

• Design and implement libraries specifically architected to handle data with differing information classifications.
• Translate strict regulatory access requirements (e.g., citizenship-based access, Five Eyes restrictions) into technical permissions, security groups, and conditional access policies.
• Configure logic and metadata to segregate data between different projects, licenses, and Technical Assistance Agreements (TAAs).

• Manage the metadata taxonomy required to tag hardware, software, and technical data with their appropriate regulatory codes (e.g., ECCN, USML, Security Classification).
• Lead the migration of sensitive datasets from legacy repositories to target libraries, ensuring that classification tags and security labels travel with the data.
• Ensure digital assets are correctly tagged to support automated Data Loss Prevention (DLP) and sensitivity labelling.

• Translate written regulatory policies into system configurations, ensuring "compliance by design" in all digital workflows.
• Establish and maintain digital procedures for the secure transfer of controlled technical data, ensuring all file exchanges are logged and traceable.
• Ensure information practices align with AIIM, ARMA, and strict international trade compliance standards (ITAR/EAR/UK Export Control).

• Administer the digital lifecycle of regulatory authorizations and trade compliance records, ensuring they are retrievable for government audits.
• Monitor and enforce retention schedules, legal holds, and disposition workflows, specifically for contractually required data.
• Support internal audits and eDiscovery by retrieving accurate historical data and demonstrating system-level compliance controls.

• Deliver workshops and documentation to Sales, Business Development, and Engineering teams on how to use Viasat’s systems to handle controlled data correctly.
• Create user guides for secure collaboration, ensuring end-users understand how to share data without violating system-imposed security controls.
• Act as a digital liaison for bid and project teams, configuring rapid-response secure environments for sensitive opportunities.
• Design, implement, and optimize document libraries, metadata structures, taxonomies, and work spaces.
• Create and maintain workflows, permissions, and access controls to ensure secure document collaboration.

• Lead or assist in the migration of documents from legacy repositories to target libraries, ensuring minimal disruption and data…