HR & Payroll Coordinator

The HR and Payroll Coordinator is responsible for providing administrative support for HR and Payroll Operations.

This role will be varied and involve exposure to a combination of duties required in Payroll, Pension, Talent Acquisition and HR Administration, collating necessary information, ensuring accuracy of data and information, answering queries as well as assisting the HR team with new projects and initiatives.

• Support the HR Administration Manager with the day-to-day operations of HR policies and processes
• Maintain an accurate and efficient HR database (SD Worx) for employee records and information, including processing changes to data, administering new starters, changes, and leavers on the system.
• Produce informative reports using the HR platform.
• Supporting and coordinating the onboarding process for new starters, including pre-employment checks, production of offer letters and contracts (for approval) and issue of HR starters forms (as applicable).
• Supporting and coordinating the offboarding process.
• Assist with the monitoring and response to enquiries into the HR mailbox, handling day to day queries and advising in line with current policies and procedures or escalating to appropriate team members as necessary.
• Support the auto-enrolment process, logging and issuing communications, updating records and monitoring opt out periods.
• Maintain up to date contractor management records, tracking documentation and contract end dates, working collaboratively with HR business partners, talent acquisition, finance and other key stakeholders.
• Maintaining electronic HR files, ensuring documents and categorised and stored correctly. Work with Records Management on retention schedules and process for destruction.
• Supporting the talent acquisition specialist with recruitment campaigns, including uploading adverts, maintaining and updating ATS database, candidate and line manager liaison and supporting with interview scheduling.
• Process long service and above and beyond awards, submitting orders to suppliers, liaising with recipients and maintaining records for tax year end.
• Support the wider HR team, including the business partners, with ad hoc project work as directed.

• Assisting the Payroll Manager in the preparation and processing of the monthly payrolls for c 460 employees and the discrete payroll for the MDU Counsel and Board. (c 30)
• Collating all necessary information in a timely manner, ensuring accuracy and compliance with HR policies and procedures, including correct authorisations.
• Process overtime claims, raising queries where appropriate.
• Calculate sickness payments according to employee’s eligibility for full, half and SSP rates. Send letters to employees when full pay and half pay nearing end.
• Validating family leave calculations, creating maternity pay schedules for employees and ensuring accuracy for payroll.
• Complete pro rata calculations, checking payroll results for errors, administering notifications of deductions and payments.
• Check payslips for accuracy and that monthly adjustments for changes in circumstances (e.g. starters, leavers, pay amendments, salary sacrifice schemes and pension opt in/out forms etc) are processed. Highlight any errors to Payroll manager / HR Administration Manager for approval and authorisation for reprocessing.
• Adhere to payroll policies and procedures and comply with relevant laws and HMRC standards.
• Assist with requests for evidence from external auditors.
• Liaise with internal and external stakeholders including Finance for payroll reconciliations, pension scheme administrators and HMRC.

• Assist with the coordination of benefits processing, including enrolments and terminations, supporting with employee queries and processing deductions in line with HMRC specifications.
• Any other duties within the company which are within the post-holder’s capabilities.

• CIPP Payroll Technician Certificate or CIPD L3, or desire to work towards.
• Demonstrable experience in an HR environment, including exposure to UK payroll and benefits administration.
• HRIS experience essential; SD Worx desirable.
• Financial Services experience desirable.
• Excellent administration and organisation skills.
• Team player; good stakeholder management skills.
• Ability to handle sensitive information with discretion.
• Excellent attention to detail with a great approach to problem solving.
• Excellent IT skills, in particular advanced knowledge of Excel.
• Excellent written and verbal communication skills.