Patient Coordinator - Outpatients

Location: Greater London

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Job Description:

** Patient Coordinator - Outpatients
**** Cromwell Hospital, London - SW5 0TU

**** Permanent
* *** Salary: £30,407.90 a year
**** Plus fantastic benefits
**** Full-time – 37.5 hours (working 5 shifts between the hours of 7am to 8:30pm Monday to Friday and 8am to 2pm every fourth Saturday)
**** We make health happen.
** Working in our support functions you’ll play a key part in helping our customer facing colleagues deliver exceptional standards patient care. No matter your role, you’ll have an opportunity to do work that matters. Making a difference to the lives of our customers each and every day.
** Role Overview
** Under the general guidance of the Front of House Manager, you will be responsible for all activities on any Reception Desk in any area of the hospital. Provide a link between Hospital, Patients, Consultant or other users. Coordinate patient registration, preparation of outpatient accounts, receipting payment for hospital services. To act and interact with patients, consultants, staff and visitors in a way that will create an experience in accordance with Bupa Cromwell Hospital’s Service Vision “Every Patient is a VIP”.
** You’ll help us make health happen by:
*** Undertake duties in accordance with departmental policies and procedures
* To be fully conversant in all areas of Reception; either Main Reception or other areas where patients are “arrived” in a department.
* Actively Meet and Greet patients and visitors in a warm, respectful, and courteous manner at all times, acting in a way that actively contributes to the promotion and improvement of the BUPA Cromwell Hospital brand and in line with the Bupa Cromwell Hospital’s Service Vision “Every Patient is a VIP”.
* Issue Medical Record Numbers, front sheets, labels, make up medical records and other administrative documents as required.
* Provide efficient and effective administrative support during our user’s clinics or tests, or procedures.
* Deal with letters of guarantee and liaise with insurance companies and Embassies as required.
* Respond to all enquiries regarding hospital facilities or re-direct enquires to the correct departments when needed. Deal with all Reception queries and complaints in a courteous and timely manner
* Ensure that all staff and Patients are fully aware of hospital charges, ascertaining methods of payment and calling the appropriate companies for guarantee letters or insurance as required according to departmental and hospital procedures.
* Implement manual procedures during computer downtime and transfer information when system is reinstated.
* Make follow-up bookings for patient after the appointment.
* Assist patient with booking further tests or consultations
** Key Skills / Qualifications needed for this role:
*** Experience in a Customer Facing environment such as; 5  Luxury hotel, high end retail, private hospital or other experience involving interaction with high profile clients and high levels of customer service.
* Assertive, articulate and polite.
* Good communication and strong interpersonal skills.
* Excellent telephone manner.
* Excellent organisational skills and attention to detail.
* Able to work on own initiative, prioritise work and meet deadlines.
* Good timekeeping but prepared to be flexible.
* Ability to work under pressure and remain calm.
* Natural ability to empathise with patients and demonstrate a genuine care.
** Benefits
* * Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:
* Equivalent to 25 days holiday per year, increasing through length of service, with option to buy or sell
*…