Obstetric Ultrasound Failsafe Administrator

Job Summary

The Obstetric Ultrasound Failsafe Administrator supports the antenatal and newborn screening coordinator in collating and entering data for screening programmes, infectious diseases in pregnancy, Down's syndrome screening, fetal anomaly screening, haemoglobinopathy screening and newborn infant physical examination and newborn bloodspot screening. The Failsafe Admin will identify screening coverage of the eligible population and ensure safety of the screening programmes, work closely with the coordinator to facilitate failsafe mechanisms, prevent missed screening opportunities and maintain audit trails for all programmes.

The Radiology Failsafe Admin will also maintain and evolve mechanisms to collect cohort data for KPIs, antenatal standards data and the National Screening Committee Annual Report and assist in collating information for Public Health England submissions. The Failsafe Admin will communicate with other professionals, participate in organising meetings, take minutes, prepare teaching materials and disseminate performance management letters.

• Provide general clerical support to specialist screening midwives and radiology staff, including appointments, filing, telephone liaison and referrals for maternity radiology screening.
• Input Down syndrome screening results into Cerner and ensure timely reporting to patients.
• Act as lead support for the establishment of the antenatal and newborn screening results failsafe system.
• Ensure the failsafe system is maintained and that all booked women have data entry and any missing data chased.
• Validate database with patient‑level data to ensure all women are offered antenatal screening (Sickle Cell & Thalassaemia; fetal anomaly & infectious diseases) and newborn screening (Newborn Blood Spot; Newborn & Infant Physical examination).
• Perform a daily audit of all screening data and raise issues to screening leads when women have not been screened; newborn screening issues escalated to the Newborn Screening Coordinator.
• Contribute and collate data for the annual screening report to the antenatal and newborn screening programme.
• Attend antenatal screening meetings and produce regular performance reports/minutes for the screening board.

The Hillingdon Hospitals NHS Foundation Trust is the only acute hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. Our services at Mount Vernon Hospital include routine day surgery, a modern treatment centre, a minor injuries unit and outpatient clinics.

Patient and staff safety is paramount and we are working urgently to improve infection prevention and control, in partnership with local GPs, charities, community services, academic partners, the local authority, neighbouring hospitals and the wider North West London Integrated Care System. We are focused on delivering high quality, safe and compassionate care while building the new Hillingdon Hospital.

We have over 3,500 staff who care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services and providing the best care where needed.

• Date posted: 20 January 2026
• Pay scheme:
  Agenda for change
• Band:
  Band 3
• Salary: £29,651 to £31,312 a year per annum incl HCAS
• Contract:
  
  Permanent
• Working pattern:
  Part‑time
• Reference number: 394‑OUFA‑200126
• Job location:
  
  Hillingdon Hospital, Pield Heath Road, Uxbridge, UB8 3WS

• Good general standard of education to GCSE 'O' Level (Grade A-C) including English and Mathematics or equivalent Level 2 qualification(s)
• Educated to diploma level or equivalent combination of NVQ 3 education, short courses and experience
• Previous administration/secretarial experience and comprehensive experience of working in the NHS or other healthcare sector
• Experience of working with the general public in a customer or patient‑facing role
• Experience of using patient administration systems and other radiology in‑house systems i.e. Soliton, IEP, Cerner and Microsoft Office…