Accounts Assistant

Overview

Edconic partners with prestigious companies to deliver relevant, experiential learning programs taught by industry experts from the world’s best brands. The Edconic portfolio includes Sotheby’s Institute of Art, The School of The New York Times, Vogue College of Fashion, Manchester City Sports Business School and WIRED Education. Our academic programs range from pre-college to master’s degrees with campuses in New York, London, Madrid and Online, and partnerships in Seoul and Beijing.

Edconic is looking for an Accounts Assistant to join a busy transactional accounts team overseeing AP and AR for Sotheby’s Institute of Art, Vogue College of Fashion and Manchester Sports Business School.

The post holder will provide administrative support for the day to day running of the accounting team with a pro-active “can-do” attitude and commitment to accurate delivery of payment runs and recording income. They will process transactions such as purchases, expenses, and income promptly, and engage with colleagues and students as the first point of contact for AP and AR.

Strong analytical and numerical skills are essential, as well as a keen eye for detail to assist senior members of the team and ensure on-time payments and minimal debt. The post holder must have the ability to learn quickly and work effectively and collaboratively in a team of four to deliver excellent service.

• Accounts Payable
  • Process invoices and expenses from staff and suppliers, using Sharepoint, Concur and Microsoft Dynamics checking they are properly documented and authorised for payment and meet financial, policy and data security requirements.
  • Ensure payment is in line with supplier credit terms.
  • Answer questions from clients and suppliers over the phone and via email promptly and proactively resolve issues or escalating where appropriate.
  • Raise foreign currency and priority payments as required using Convera.
  • Process remittances.
  • Provide aged payables report to Finance Manager at month end for review.
• Accounts Receivable
  • Accurately record daily banking and income using payment portals and deferred revenue schedules, and update student information systems.
  • Generate and issue tuition fee invoices to students and follow-up reminders.
  • Check for overdue accounts and connect with students regarding unpaid debts. Communicate with students by email and telephone about their financial obligations and support students in navigating ways to pay.
  • Prepare documentation for refunds.
  • Liaise with other departments and the Student Loans Company system in respect of queries from students regarding fees and payments.
  • Provide aged debtors report to Finance Manager at month end for review.
• AP/AR Transactional Support
  • Act as first point of contact for AR and AP transactions.
  • Deliver accurate data entry and record maintenance, checking for errors and omissions.
  • Navigate student records in Salesforce and student information systems.
  • Contribute to audit and accounts preparation.

The above statements are intended to describe the general nature and level of work being performed by an individual undertaking this position. They are not intended to be an exhaustive list of all duties and skills, and the post holder will be required to undertake such tasks and responsibilities as may be reasonably be expected within the scope of the post.

• GCSE in English Language and Mathematics at grade B or above (or equivalent)
• Educated to A level or equivalent qualification
• Good understanding of the principles of bookkeeping including purchase and sales ledger processing
• Excellent IT skills, including good working knowledge of Word and Excel
• Experience with in a similar accounts / finance assistant role including handling high volumes of transactions
• Ability to demonstrate excellent organisation skills, prioritise workload and meet deadlines
• Self-motivated and able to work from own initiative
• High level of accuracy with attention to detail
• Ability to operate as part of a team
• Excellent written and verbal communication skills

• Working towards a recognised UK accounting…