Contracts Administrator

Contracts & Payments Administrator

(6-Month Maternity Cover – with Potential to Convert to Permanent Role)

25-30 hours per week

£20 - £24 per hour PAYE

Remote working

This role is offered as a 6-month fixed-term maternity cover. There is a potential opportunity for transition to a permanent role subject to business needs, performance, and organisational structure following the return from leave.

About the Role

We are seeking an experienced Contracts & Payments Administrator to cover a 6-month maternity leave, with the opportunity for the role to transition into a permanent position depending on business needs and performance.

This role is responsible for the day-to-day administration of venue contracts and their financial terms, ensuring accuracy, timeliness, and clear communication with internal teams and external venue partners. You will take ownership of contract tracking, payment terms, and issue resolution, operating as a reliable point of continuity while the incumbent is on leave.

The ideal candidate is highly organised, detail-oriented, and confident managing high volumes of agreements and payments in a fast-paced, international environment.

Key Responsibilities

Contracts Administration

Manage and maintain accurate records of venue contracts, amendments, and renewals

Track contract status, key dates, and commercial terms across multiple venues and territories

Ensure contracts are correctly logged, stored, and accessible in internal systems

Support coordination of contract execution with venues and internal stakeholders

Proactively flag missing information, discrepancies, or risks

Payments & Financial Coordination

Coordinate venue payments in line with contractual terms and agreed schedules

Prepare and verify payment data for accuracy prior to submission to Finance

Track payment status and follow up on outstanding or delayed payments

Act as a point of contact for venue payment queries and issue resolution

Maintain clear audit trails and documentation for all payments

Cross-Functional Support

Work closely with the Venue Engagement team to support live show operations

Liaise with Finance to ensure payments are processed accurately and on time

Coordinate with Legal or leadership on contract-related questions or exceptions

Support reporting and internal updates related to contract and payment status


Qualifications & Experience

Proven experience in contract administration, payments coordination, or a similar operational role

Strong attention to detail and comfort working with financial and contractual data

Experience working cross-functionally with finance and operations teams

High level of organisation and ability to manage multiple priorities

Strong written and verbal communication skills

Comfortable working remotely with distributed teams

Experience with spreadsheets, document management systems, and internal databases

If this sounds like you, please apply online today!

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