Supervisor - Accounting & Administration

Job Overview and Responsibilities

We believe that inclusion helps us thrive and grow at United across our collaborative Finance teams consisting of Financial Planning & Analysis, Internal Audit, Treasury, Global Procurement, Controllership, Investor Relations and more. These teams provide the financial fuel that keeps our operation running from providing detailed analyses of financial planning, performance, and forecasts to managing our investments and financial strategies. Our Finance team plays an integral role in making our airline profitable and successful by meeting our financial goals.

This role is responsible for supervising UK-specific financial operations, including accounts payable and accounts receivable processes. The position ensures compliance with UK VAT regulations and maintains accurate documentation and process flows across all business units. The role includes direct supervision of two team members, with responsibilities for setting measurable performance goals, conducting regular performance monitoring, and providing comprehensive reporting on team outcomes.

• Invoice Management & Compliance:
  Audit, review, and code all UK accounting and contracted invoices according to Company Levels of Approval Matrix
• Maintain current UK Admin contract binder and ensure compliance with approval processes
• Process miscellaneous vendor requests including credit applications, company registration information, and tax t for supplier setup

• Oversee UK receipt manager function for employee expense submissions through Concur
• Monitor and analyze bank account activity to identify direct debit transactions and unusual credits
• Review bank reconciliation reports and coordinate with vendors on payment-related issues
• Prepare monthly journal entries for manual payments processed by LHRIA team

• Review and respond to payable invoice and supplier inquiries via TAP system
• Provide backup support for manual payment approvals across banking platforms
• Distribute checks to signatories per mandate requirements and issue to appropriate payees
• Coordinate corrective actions for payment returns and unusual account credits

• Train UK employees on Concur T&E processing using EMEAI-specific documentation from Flying Together and Local Bulletins
• Provide training on purchase card transaction reporting, including VAT handling and documentation requirement

• VAT Management & Compliance:
  Review comprehensive payable reporting across all systems (Oracle, Coupa, Concur, Purchase Card) and post-payment documentation
• Identify and properly code non-standard reclaimable UK VAT transactions with appropriate supporting documentation for reclaim processing
• Monitor standard reclaimable VAT processes and elevate deviations to relevant stakeholders for immediate corrective action

• Compile and analyze payment data and source documents to gather required information for local PAYE and VAT reporting obligations
• Ensure accuracy and completeness of tax-related documentation to support regulatory compliance and audit requirement

• Invoice Management & Collections:
  Supervise timely and accurate preparation and issuance of UK miscellaneous invoices to external business partners
• Oversee monthly credit control activities to ensure prompt collection of outstanding receivables
• Monitor aging reports and implement collection strategies to minimize overdue accounts

• Supervise handling of UK and offline credit card chargebacks to ensure accurate and timely resolution
• Coordinate with relevant departments to gather supporting documentation for chargeback disputes

• Provide backup support for AR receipt processing to ensure timely recording of receipts in Oracle AR system
• Monitor daily accounting job execution and troubleshoot system issues as needed
• Support month-end close activities to ensure UK accounting periods close accurately and completely