Co-Ordinator- Client & Accounts Payable

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values;
Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business.

Reporting to the Head of Supplier and Client Payments, your role is key to ensure the accurate processing of invoices as well as client and supplier & payments, for the company. A high level of attention to detail is required, as well as a commitment to providing excellent stakeholder service. You will possess the ability to work well under pressure and strive to work as efficiently as possible, while ensuring all processes have been followed and controls have been applied.

This role is ideal for someone looking to build on their existing accounts payable experience and grow their skills in a supportive, fast-paced finance team.

• Working in a paperless environment, you will be responsible for processing a high volume of invoices for London, Amsterdam, Dubai, Paris and Geneva. (high volume of multi-currency invoices)

• Understand and comply with all company policies and procedures for invoice processing

• Manage mailboxes efficiently and deal with queries promptly, providing relevant information to stakeholders on a timely basis.

• Assist with completing monthly supplier statement reconciliations and follow up work.

• Work within team requirements to ensure all AP payment deadlines are met.

• Set up of new supplier accounts as well as processing client payment details for London, Amsterdam, Dubai, Paris and Geneva

• Work closely with Client Accounting Co- ordinators to ensure seamless and timely exchange of information, regarding sale settlements.

• Ensure all payments are made accurately, with appropriate review of supporting documentation and approvals as necessary.

• Assist with ad-hoc tasks and reporting as requested.

• Experience and knowledge of invoice processing and accounts payable procedures.

• Working towards a qualification such as AAT (or similar).

• Familiarity with purchase orders and invoice matching

• Basic understanding of or interest in multi-currency transactions.

• Strong attention to detail and accuracy.

• A proactive, team-oriented attitude with a willingness to learn.

• Comfortable communicating with internal and external stakeholders.

• Demonstrate exposure to handling/setting up Client & Supplier payment details.

• Ability to prioritise work in a busy, fast-paced environment.

• Proficiency with Microsoft Outlook and Excel. Experience with JDE or similar finance systems is an advantage.

• Strong communication and interpersonal skills.

• High level of integrity and strong compliance attitude, as the gatekeeper for payments

• Willingness to understand what other teams do and learn how processes affect other teams/departments.

• 25 days annual leave + 1 day Birthday leave

• Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family

• Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on

• Volunteering day:
  Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you

• Donation matching of up to £500 per annum to help you support the organisations you care about

• Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)

• Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues

• Discretionary Bonus (dependent on the business and employee performance payable in March…