Supervisor - Accounting & Administration

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We believe that inclusion helps us thrive and grow at United across our collaborative Finance teams consisting of Financial Planning & Analysis, Internal Audit, Treasury, Global Procurement, Controllership, Investor Relations and more. These teams provide the financial fuel that keeps our operation running from providing detailed analyses of financial planning, performance, and forecasts to managing our investments and financial strategies. Our Finance team plays an integral role in making our airline profitable and successful by meeting our financial goals.

Job overview and responsibilities

This role is responsible for supervising UK-specific financial operations, including accounts payable and accounts receivable processes. The position ensures compliance with UK VAT regulations and maintains accurate documentation and process flows across all business units. The role includes direct supervision of two team members, with responsibilities for setting measurable performance goals, conducting regular performance monitoring, and providing comprehensive reporting on team outcomes.

• Accounts Payable Core Responsibilities
  • Invoice Management & Compliance:
    • Audit, review, and code all UK accounting and contracted invoices according to Company Levels of Approval Matrix
    • Maintain current UK Admin contract binder and ensure compliance with approval processes
    • Process miscellaneous vendor requests including credit applications, company registration information, and tax t for supplier setup
  • Expense Management & Banking Operations:
    • Oversee UK receipt manager function for employee expense submissions through Concur
    • Monitor and analyze bank account activity to identify direct debit transactions and unusual credits
    • Review bank reconciliation reports and coordinate with vendors on payment-related issues
    • Prepare monthly journal entries for manual payments processed by LHRIA team
  • Payment Processing & Vendor Relations:
    • Review and respond to payable invoice and supplier inquiries via TAP system
    • Provide backup support for manual payment approvals across banking platforms
    • Distribute checks to signatories per mandate requirements and issue to appropriate payees
    • Coordinate corrective actions for payment returns and unusual account credits
  • Training & Support:
    • Train UK employees on Concur T&E processing using EMEAI-specific documentation from Flying Together and Local Bulletins
    • Provide training on purchase card transaction reporting, including VAT handling and documentation requirements
  • VAT Management & Compliance:
    • Review comprehensive payable reporting across all systems (Oracle, Coupa, Concur, Purchase Card) and post-payment documentation
    • Identify and properly code non-standard reclaimable UK VAT transactions with appropriate supporting documentation for reclaim processing
    • Monitor standard reclaimable VAT processes and correct deviations to relevant stakeholders for immediate corrective action
  • Tax Reporting & Documentation:
    • Compile and analyze payment data and source documents to gather required information for local PAYE and VAT reporting obligations
    • Ensure accuracy and completeness of tax-related documentation to support regulatory compliance and audit requirements
  • Accounts Receivable Core Responsibilities
    • Invoice Management & Collections:
      • Supervise timely and accurate preparation and issuance of UK miscellaneous invoices to external business partners
      • Oversee monthly credit control activities to ensure prompt collection of outstanding receivables
      • Monitor aging reports and implement collection strategies to minimize overdue accounts
    • Chargeback Processing:
      • Supervise handling of UK and offline credit card chargebacks to ensure accurate and timely resolution
      • Coordinate with relevant departments to gather supporting documentation for chargeback disputes
    • System Operations & Month-End Support:
      • Provide backup support for AR receipt processing to ensure…