Financial Controller

Position Title

Financial Controller

Hotel General Manager and Group Financial Controller - Europe

• General Accounting and Financial Controls
• Ensure the accounting records of the entities are maintained
• Ensure accurate booking in accordance with Local GAAP and accurate reporting in accordance with established guidelines
• Oversee the daily operations of the finance department
• Design, establish and maintain an organisational structure and staffing to effectively accomplish the department’s goals and objectives
• Make sure the hotel is sticking to the business plan and to the budget approved by the Corporate Office
• Ensure that procedures as set forth are duly implemented in the hotel
• Monitor all revenues, payroll, costs and expenses through the joint signature of all commitments of the hotel with the General Manager
• Direct proper authorisation and processing of all purchase orders, contracts and other commitments of the company in accordance with the procedures set out by the Corporate Office
• Set out the proper administration of credit vetting procedures
• Supervise and provide the needed support for accurate & timely billing of all recharges (Intercompany, Affiliates, Managed & Franchised)
• Ensure timely receipt of Intercompany confirmations and investigate any discrepancy
• Spot check the daily credit card reconciliation and ensure all refunds are properly authorized
• Approve the creation of new AP, AR & GL accounts

• Ensure a system is in place to either approve electronically via Sage all entries from the accounting employees or ensure a manual process is in place in case the electronic way is not available with our version of Sage
• Approve / Post the daily the bank journal (Financial Ledger) and validate against the bank statement
• Validate receipt of the daily cash in the bank
• Approve / Post for approval the petty cash voucher
• Approve / Post for approval the daily or monthly Income Journal / Grand Livre
• Approve / Post for approval the month-end entries
• Approve / Post the monthly payroll and ensure the payroll process is completed on time
• Review accuracy of the P&L (i.e., costs are properly matched to revenue, costs are recorded in the proper accounts, …)
• Review the final P&L and B/S with General Manager
• Supervise and provide the needed support to the accounting for the monthly reconciliation of all balance sheet accounts
• Review and approve the monthly reconciliation of all balance sheet accounts
• Support the Chief Accountant to ensure that all open items in the balance sheet are resolved timely
• Review the Employee Master Change Report
• Review the Supplier Master Change Report
• Perform monthly the Opera to Bank reconciliation for all cash related transactions
• Perform monthly P&L reconciliations for all Payroll Related accounts
• Monthly extract and save on the server the journal by cashier and transaction code report from Opera for all accounting employees and ensure that no transaction is listed on the report for the General Accountant and that the transactions listed for the Management Accountant are documented and approved by the Financial Controller

• Prepare all records and financial statements on a timely basis in accordance with instructions to report the actual & forecasted results as compared with the budget, last year and previous forecast
• Manage / Validate the preparation of financials outlooks
• Provide effective interpretation of these reports, highlighting meaningful variations in performance and drawing any relevant conclusion or inference to guide management to optimise the financial results of the hotel, and offer practical improvements methodologies to management
• Recommend benchmarks for measuring the financial and operating performance of divisions and departments
• Prepare the official annual reports of the company
• Co-ordinate the preparation of / and edit the annual budget of the hotel according to the timetable given by the Corporate Office
• Prepare / Distribute the reports set in the Recap Financial Reporting calendar

• Manage the cash flow of the company in conjunction with the Corporate Office
• Sign, jointly with the General Manager…