Accounts Payable Administrator

Accounts Payable Administrator

Final date to receive applications: 16 January 2026

Department: Finance

Employment Type: Full Time

Location: London

Operating as part of the multi jurisdictional finance function of an offshore law firm, the successful applicant will work with the finance team to ensure timely and accurate processing of supplier invoices, payroll and employee expenses, maintaining strong controls and supporting the efficient operation of the accounts payable function.

• Perform daily accounts payable operations ensuring invoices are correctly coded, authorised and paid on time.
• Prepare and run supplier payment batches, ensuring accuracy and timeliness.
• Maintain accurate supplier records and manage relationships with key vendors.
• Process employee expenses and credit card claims in line with policy.
• Review and reconcile accounts payable ledgers, and resolve discrepancies.
• Support audits by providing schedules and documentation as required.
• Contribute to continuous improvement of accounts payable processes and controls.
• Manage AP reporting and contribute to cashflow forecasting.
• Administer the firm's corporate travel accounts, ensuring expenses are accurately recorded, reconciled and paid in line with policy.
• Prepare and process monthly payrolls for employees across all relevant jurisdictions.
• Ensure compliance with tax, social security, pension and other statutory requirements.
• Maintain accurate payroll records, including joiners, leavers and changes.
• Reconcile payroll accounts and ensure correct posting of salary, tax, pension and benefit costs and support month end and year end reporting.
• Liaise with HR and external payroll providers to resolve queries and discrepancies.
• Process benefit related deductions and payments in line with policy.
• Support payroll audits by providing schedules and documentation as required.
• Monitor daily bank balances and prepare cash position reports.

• Manage intra-Group invoicing and recharges between the law firm and trust business.
• Manage partner distributions ensuring payments are made accurately, on schedule and in line with partnership agreements.

• Qualified accountant or treasury professional.
• Experience utilising a practice management system such as Elite 3E.
• Experience in Accounts Payable within a multi-entity or multi-jurisdiction professional services environment.
• Strong organisational skills and the ability to work under pressure.
• Proficient in finance systems and Microsoft Excel.
• Ability to communicate effectively with internal colleagues and external suppliers.
• Proactive, reliable and eager to learn.
• Knowledge of statutory payroll requirements and best practices.
• High attention to detail and accuracy under tight deadlines.
• Strong interpersonal skills with the ability to handle sensitive information confidentially.

Everyone has the opportunity to develop their skills through quality work opportunities, supported by professional training delivered in-house or by external providers, mentoring and support. We want you to develop and share your ideas. This ensures that we foster an innovative and collaborative working environment that deliver constructive and realistic solutions to our clients.

Collas Crill is a flexible company, encouraging staff to develop their careers in the way that suits them best. #LI-DNI