Operations Specialist - Matchpoint Ltd

Position: Operations Specialist - Matchpoint Recruitment Ltd
Location: Greater London

Operations Specialist – Matchpoint Recruitment (UK) Ltd

Our client, an international commodity trading company, is seeking an experienced Operations Specialist to be part of an international team driving geographical expansion and creating a center of operational excellence.

Key Responsibilities Processing of Trades

• Verify executed trade data in Trinity Trading system and ensure accuracy
• Ensure that all trade confirmations are received from/sent to counter parties within the prescribed timeframe, resolving trade discrepancies in real time and mitigating risks to the business
• Agree overnight metal positions with trading desk and ensure compliance with approved limits
• Support commercial team transactions, leasing, and supply contracts
• Work with trading, commercial and credit to ensure credit lines are adhered to
• Support business with analysis where required

Pool Accounts Management

• Clear London and Zurich daily commitments within designated cut off time ensuring no default to the market
• Review metal commitments for counterparts against their assigned credit risks
• Approve metal clearing and transfer as per assigned weekly timetable
• Reconcile closing metal positions with financial institutions
• Manage daily depository commitments and monitor forward positions
• Approve internal and external metal movements accurately and timely on the pool accounts
• Reconcile all stock positions and clear discrepancies
• Ensure daily stock positions are accurate and communicate inconsistencies to trading team immediately

Contract Management

• Review contractual operational terms in supply contracts and customer agreements
• Ensure compliance with contractual obligations regarding pricing, delivery, payment, etc.
• Prepare management summaries
• Identify, report and rectify discrepancies internally and externally
• Advise operational requirements to trading desks and commercial teams
• Work closely with controlling teams to resolve queries and adjustments incurred

Supply Chain Management

• Review and monitor supply chain metal forecast and identify any shortfalls of supply
• Adapt to changes required by refining, monitor OSR metal outturn
• Ensure supply chain has accurate information to meet contractual demand
• Coordinate physical shipments in a timely fashion, log deliveries and provide data for regional tax teams & REACH reporting
• Ensure customers have metal made available when required
• Assist Operations Manager with global development of supply chain & master data, streamlining global processes

Compliance

• Ensure a robust system of internal controls exists to satisfy internal, year‑end, financial reporting compliance (FRC) and EMIR/FCA audits in a timely manner, including updating process controls as required
• Follow guidelines relating to REACH
• Provide backup for regulatory reporting, e.g. EMIR and LBMAi
• Ensure company guidelines are implemented and requirements fulfilled in a timely manner

Tax Planning for Metal Movement

• Assist Operations Manager to advise on metal movement for tax planning
• Understand VAT regulations and implications in the UK, Italy, South Africa, and Japan for PGM business
• Process and record VAT properly
• Work closely with tax departments and external service providers to ensure tax compliance

Ad Hoc

• Backup for credit management process when required
• Serve as one of the authorised persons to review and approve cash management
• Assist in all projects related to trading operations and regression testing on Trinity trading platform

Work Environment

• The position is with minimal supervision
• 36.25 hours per week as part of a shift roster to cover global requirements
• Hybrid working pattern

Qualifications Educational Background

A bachelor’s degree in finance, economics, business administration, or a related field is required. Candidates without a degree may be considered if they have substantial relevant professional experience that demonstrates equivalent expertise and knowledge.

Professional Experience

• At least 5 years of progressive experience in a trading back‑office or a fast‑paced financial services environment is preferred

Trade Support Expertise

• Advanced understanding of trade support operations, particularly in commodity products such as precious metals and their…