Accounts Payable Specialist

Hey there! We're Vayner Media.

We're a contemporary global creative and media agency built to drive relevance and deliver real business results for our clients. Founded in 2009, we're proudly independent with offices in London, Amsterdam, New York, Los Angeles, Singapore, Sydney, Bangkok, Tokyo, and Mexico City.

Our work has been recognized by Cannes Lions, The Clios, and The Webby Awards, and we're part of the Vayner

X family of companies.

At Vayner Media, culture is everything—and empathy is how we build it. We bring together people from all over the world, across diverse backgrounds and disciplines, to create ideas that live at the intersection of attention and culture.

Within Finance, we're a fast‑paced, collaborative, and ever‑evolving team that values curiosity, initiative, and accountability. And now, we're looking for a London‑based Accounts Payable Specialist to join our Finance team and support our EMEA finance operations.

You're detail‑oriented, organized, and thrive in a collaborative environment. You're not afraid of a high‑volume, fast‑paced workflow and take pride in ensuring accuracy and compliance in every transaction. You're a strong communicator who can balance efficiency with empathy when working with internal teams and external partners.

• Transaction Verification & Compliance
  • Review and verify vendor invoices and credit card transactions to ensure compliance with internal policies.
• Data Entry & Record Management
  • Accurately enter and maintain invoice and payment data in the accounting system (Net Suite).
  • Maintain organized electronic records to support financial audits and reporting.
• Invoice Matching & Approvals
  • Perform 2‑way invoice‑to‑PO matching and route for approval.
  • Investigate and elevate discrepancies, collaborating with procurement and relevant stakeholders.
• Payments & Reconciliations
  • Prepare payment proposals and execute approved payments via the company’s payment cycle.
  • Reconcile vendor statements and corporate credit cards to ensure accuracy and proper documentation.
  • Assist with reconciling media spend, out‑of‑pocket expenses, and third‑party costs in partnership with the Commercial Finance team.
• Vendor & Internal Liaison
  • Serve as the main contact for vendor inquiries related to payment status or discrepancies.
  • Set up new vendors within the system based on required/approved documentation and instructions from Finance/Legal teams (Vendor Service Agreements, etc.).
  • Build and maintain positive relationships with vendors and internal departments.
• Reporting & Month‑End Support
  • Prepare staff claims summaries and assist with monthly closing tasks.
  • Support audit preparation and provide financial data as needed.
  • Identify opportunities to streamline workflows and strengthen internal controls, and stay current with global financial compliance standards and internal accounting policies.

• 2+ years of experience in Accounts Payable or general accounting (media agency experience preferred).
• Strong attention to detail, organization, and follow‑through.
• Proficiency in Net Suite, Google Workspace, and/or Microsoft Office tools.
• Excellent communication and interpersonal skills—able to work with teams across time zones.
• A positive attitude and willingness to learn in a fast‑changing, dynamic environment.
• Prior experience in advertising, marketing, or media is a plus.

• Unlimited Holiday + 1 Day Birthday Leave
• YuLife (online discount platform)
• Journey EAP—proactive and crisis support with life concierge services
• Enhanced Parental Leave
• Unlimited Coaching sessions, which can be private and team‑class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial, Mental and Physical Wellbeing)
• Cash Plan with Medicash—Level 1 cover, option to add partner, 4 children can be added for free
• Virtual GP, Skin vision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance
• Income Protection
• Group Personal Pension

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We're willing to break rules,…