Assistant to Music Agents

UTA seeks an Assistant to support two Music Agents in our London office. The Assistant will have previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day‑to‑day administrative work. You will be responsible for liaising with business affairs, accounting, and other internal departments, supporting an agent in the Music department of UTA London, with responsibilities including show contracting, procuring ticket sales counts for contracted shows, liaising with client managers regarding certain show offers and/or contract for shows, maintaining artists’ show diaries, and procuring final settlements for shows played.

• Keeping booking system updated at all times
• Scheduling meetings for agents, keeping on top of booking schedules and diaries
• Proactively resolving enquiries, or escalating as appropriate
• Contracting shows accurately, quickly and efficiently
• Checking and comparing costings, collating for management
• Helping client management to understand gross walk‑out on a tour / explaining info / taxes and other deductions
• Marketing – handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date files
• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions
• Checking ticket figures and sending to management
• Maintaining promoter and business contact details, sending out terms of business to new promoters and clients
• Keep client info up to date including release dates, label, management and account info
• Festival and headline show guest lists, helping management/contacts with requests
• Collecting support suggestions from agents and presenting to management
• Working with artist accounting teams on ensuring they are taxed appropriately
• Keeping account of all money in for shows and chasing deposits/payments when needed
• Requesting and managing invoices from management/accounts team
• Chasing and checking settlements and payments, approving statements for final settlement with the artist
• Assisting management with immigration needs, such as filing for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties
• Keeping up to date riders and touring info, and liaising with Tour Managers to help smooth advance
• Attending shows as required, developing business relationships

• Previous experience assisting an Agent ideally within the Music department of a talent agency
• General understanding of current music industry and the nature of a talent agency
• Excellent verbal and written communication skills
• Excellent organisational skills
• Discretion at all times, particularly when dealing with sensitive client matters
• Ability to prioritise a busy workload
• Ability to develop business relationships
• Previous experience in a related field is desirable

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a centre of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programmes to support your well‑being
• Experience working in a collaborative environment with room to grow

UTA unites ideas, opportunities, and talent. The company represents some of the world's most iconic, barrier‑breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers, and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands.

Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and Media Link. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.

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UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.