Event Executive

Key Responsibilities

• Support the planning and delivery of live events and concerts from pre-production through show day and post-event activities.
• Assist with show advancing and coordinate event logistics, including transportation, accommodation, catering, and on-site requirements.
• Liaise with internal teams and external stakeholders such as venues, ticketing agents, tour managers, artist representatives, and service providers.
• Support coordination of event timelines, schedules, and operational requirements to ensure smooth event execution.
• Assist with on-site event operations, including artist and tour party arrivals, rehearsals, show days, and artist send-off.
• Monitor and support service providers (e.g. logistics, transport, hotels, catering, production support) to ensure services are delivered as contracted.
• Provide on-site support during events, acting as a key operational contact as required.
• Support risk management processes by assisting with safety planning, briefings, and compliance requirements.
• Contribute to continuous improvement of internal processes and event workflows.
• Provide general administrative and coordination support to the Events team as required.

• Fluent in English, both written and verbal
• Passionate about live music and the live entertainment industry
• Experience in live event or concert operations is required
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Excellent communication skills and the ability to collaborate across multiple departments
• A proactive, positive team player with a hands-on and can-do attitude
• Ability to work in a fast-paced environment and under pressure while meeting tight timelines
• High level of professionalism and ability to handle sensitive or confidential matters
• Strong proficiency in Microsoft Excel, Outlook, and Word
• Willingness to work and adapt to irregular hours, including evenings (late night), weekends, and public holidays as required by events