Production Coordinator

The Production Coordinator works with New Road’s Directors on the management of specific productions general managed by the company and supports all aspects of production and administration.

• Being actively involved in the day‑to‑day running of specific productions;

• Negotiating cast, stage management, production and technical staff and other personnel engagements in line with budget and relevant union agreements;

• Assisting with the recruitment of stage management, production and technical personnel;

• Drafting and managing show‑related paperwork, including contracts, schedules, contact sheets, HR policies and other materials;

• Communicating and collaborating with the productions’ creative teams, casts, production and technical personnel, and ensuring that all decisions made for productions are carried out in a timely manner, keeping the Directors updated about any significant developments;

• Liaising with marketing and PR teams and attending marketing and press meetings as required;

• Overseeing show‑related financial administration, including the management and timely payment of invoices, credit card and petty cash reconciliation;

• Coordinating, collating and filing production‑related paperwork;

• Arranging and booking travel, accommodation and per diems for the company and its productions as required;

• Overseeing visas and work permits in connection with international touring productions and foreign personnel involved in UK productions;

• Booking and organising meeting, audition and rehearsal space;

• Liaising with casting directors to coordinate functional, efficient, smooth‑running, audition rooms;

• Liaising with the company managers to coordinate functional, efficient, smooth‑running rehearsal rooms;

• Coordinating opening nights, including guest lists, tickets, parties and gifts, and other events as reasonably required;

• Producing investment financial details and documents;

• Coordinating and compiling accurate production programmes with the Production Assistant;

• Regularly attending productions as required, during rehearsal and in performance in London and on tour in the UK and abroad, including show watches and as a representative of the company;

• Engaging with the development process of specific productions and coordinating readings and workshops in conjunction with the Directors;

• Providing general support for the Directors and production teams as required;

• Ensuring the office is efficiently run and acting as an ambassador for the company, providing a welcoming atmosphere and hospitality for colleagues and visitors;

• Providing general holiday and out of office cover for other members of the company as required;

• Any other duties as reasonably requested.

• At least three years' relevant experience in a similar role in the commercial theatre industry;

• Knowledge of all relevant union agreements relating to West End and touring theatre;

• Excellent communication skills;

• Experience and confidence in contract negotiation;

• Excellent attention to detail, time management and multitasking;

• Highly skilled in written, numeracy and verbal communication and computer literacy, with advanced skills in Microsoft Word, Outlook and Excel;

• Ability to work under pressure, independently and to multitask;

• A commitment to equality, diversity and inclusion;

• The ability to keep information confidential and deal with sensitive matters discreetly and tactfully;

• A passion for theatre;

• Knowledge of theatre venue contracts, and touring theatre, is desirable but not essential;

• A positive attitude and a desire a work to the highest standards in a fun, fast‑paced environment.

• Full time, initially on a 1 year fixed term basis, subject to possible extension;

• £35,000 - 37,000 per year, dependent on experience;

• 20 days’ holiday per year;

• Hours:
  
  10am to 6.30pm, Monday to Friday, with some work in the evenings, weekends and public holidays;

• London-based company, working in our Covent Garden office.